HR and Admin Technical Assistant

All NRC employees are expected to work by the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

Responsibilities

Role and responsibilities 

• The HR Admin Technical Assistant will be responsible for the day-to-day implementation of HR and Admin work at the Area level.

Generic responsibilities:

• Adhere to NRC policies, tools, handbooks and guidelines.
• Assist a range of support with the implementation of the support function portfolio according to plan of action.
• Independently implement procedures and activities within own function or core competency as delegated.
• Responsible for organizing and delivery of tasks in line with priorities and standards.
• Use initiative in day-to-day problem solving in line with agreed procedures, priorities and standards for the area of work.
• Collaborate with relevant departments & focal points.
• Promote and share ideas for improvement in your area of expertise.

Specific responsibilities 

• Perform all administrative tasks to ensure the smooth operation of Area Offices: ordering cleaning supplies, office supplies and consumables, management of lease agreements in Kyiv oblast (Kyiv office, LAC office, guest house, expats apartments) by preparing the lease agreements, submitting PR/PO necessary for rent payments, being the focal point for all the Landlords, preparing lease amendments (extension, termination, other changes of the agreement).
• Focal point for cleaning company, reporting any issues to HR/Admin Coo.
• Assist in drafting letters, cover letter for official correspondence. Reply to general information requests with accurate information. Sending, receiving, distributing and filing incoming and outgoing correspondence.
• Organize events and meetings in Kyiv oblast (finding venue, organizing catering, processing the payment).
• Booking accommodation in Kyiv oblast for NRC staff and visitors if needed
• Deal with official institutions when needed.
• Provide research and administrative support when necessary.
• Timely reconciliation of cash advance if taken.
• Perform other relevant tasks as requested by the Line Manager / ASM / AM / CD.
• Proceed with staff timesheets from Kyiv AO (collecting signatures, archiving).
• Prepare Orders for business trips according to TARs & Per Diems.
• Perform other relevant tasks as requested by the Line Manager / ASM / AM.

Competencies

Professional competencies:

• Bachelor’s degree in relevant field. University degree will be an asset.
• Minimum 1 year of similar work experience.
• Experience working in a humanitarian organization will be an asset.
• Experience working in a complex and volatile context.
• Intermediate in English, fluent in Ukrainian, written and spoken.

Source: https://ekum.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2019/requisitions/job/15579