HR and Administration Officer

HR and Administration Officer

ESN – European Social Network

Brussels, Belgium

1) About ESN

The European Social Network (ESN) is the European Network for public social services, bringing currently together 180 national, regional, and local public social services administrations from 35 countries.

ESN promotes the development of effective social policy and social care practice through building and exchange of knowledge and expertise. ESN contributes to European policymaking to improve people’s life chances through quality public social services. To find out more, visit www.esn-eu.org.

2) About the Role

The officer will be responsible for implementing HR procedures and administration activities in the ESN Secretariat. As part of their HR responsibilities, S/he may also advise management on matters like pay negotiations, disciplinary and grievance procedures, equal opportunities policies, and employment law.

3) Responsibilities

Human Resources

• Process payroll, salaries, and benefits;
• Support the development and implementation of HR initiatives and systems;
• Provide advice on policies and procedures;
• Be actively involved in recruitment processes by preparing job descriptions, posting ads, and implementing the hiring process;
• Be responsible for all HR procedures, managing staff leaves, issuing contracts, etc.;
• Provide support and follow up for performance reviews;
• Create and implement effective onboarding plans;
• Support the management of disciplinary and grievance issues;
• Maintain employee records (attendance, etc.) according to policy and legal requirements;
• Review employment and working conditions to ensure legal compliance;
• Organise occasional team training and development sessions.

Administration

• Implement effective administration and finance procedures and deal with enquiries;
• Order and pay for services as required;
• Ensure the office is clean and tidy weekly particularly for external meetings;
• Liaise with external providers as required;
• Support other colleagues when required.

Other Duties

• Identify organisations with potential for ESN membership and bring this information to the ESN team;
• Promote ESN’s activities and achievements across all external facing opportunities.

This list of duties is not exhaustive, and other duties may be required commensurate with the role.

4) Qualifications

This is a varied position which requires excellent organisational and communications skills. You should have:

• Graduate degree university qualification (HR/Psychology/Administration);
• Experience 3+ years in similar posts;
• Excellent oral and written communication skills in English, and a second fluent European language (preferrable one of the Belgian official languages, French or Flemish);
• Must:
  • have worked in HR before;
  • have worked in liaison with a social secretariat for payroll process;
  • be aware of Belgian social/work laws;
  • have previous administration experience.
• Excellent IT skills including word processing, database, and spreadsheet skills;
• Ability to work autonomously;
• Strong time management skills;
• Ability to manage multiple tasks and have excellent follow up skills both internally and externally.

5) Salary and Conditions

• Both part-time and full-time options available;
• This is an office-based post constituting a Monday-Friday working week;
• Remuneration according to experience and in line with similar posts in Brussels;
• Additional benefits include holiday pay, a 13^th– month bonus, year-end bonus, lunch vouchers, transportation reimbursement, hospitalization insurance, eco-vouchers, extra vacation days, and Christmas leave.

We offer the opportunity to work with a well-respected European network working for a more inclusive society in a multicultural work environment. ESN supports staff in their professional development.

6) Submission

Please note that we only accept applications following these requirements:

In a single PDF file, no longer than 3 pages, address your application in English to ESN’s CEO Mr. Alfonso Lara-Montero at recruitment@esn-eu.org including:

1. Your CV in Europass format;
2. A cover letter detailing your experience and how you meet the requirements;
3. In the subject of your email: ESN HR & Admin Officer – Your Name Surname.

7) Recruitment process

• Deadline: Sun 19^th May 2024;
• Interviews: On demand;
• Desired start date: Position currently available;
• Only shortlisted applicants will be contacted;
• Apply only if you have the right to work and live in Belgium (you have the right documentation, currently living in Belgium or willing to relocate soon).

8) Equal Opportunities Statement

We welcome applications from all backgrounds, particularly from applicants from disadvantaged socio-economic backgrounds, any ethnicity or ability. It is the policy of the European Social Network to treat all employees and job applicants fairly and equally regardless of their gender, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age, disability or trade union membership status or any other protected characteristic.

Details of candidates are kept in the reserve list of the association for six months.

Candidates must inform ESN if they do not wish their data to be kept.