HR and Governance Advisor

About EPD

The European Partnership for Democracy (EPD) is a Brussels-based non-profit organisation supporting
democracy worldwide. It is a unique platform comprising 20 European civil society and democracy
support organisations present in Africa, Asia, Europe, the Middle East and Latin America. More
information about EPD is available at www.epd.eu.

We are looking for a HR and Governance Advisor to strengthen and professionalise our administrative
capacity. The position is available immediately for an initial period of one year for a part-time schedule
to be determined.

Duties and responsibilities
Accountabilities and Key Relationships

The HR and Governance Advisor will report to the Head of Finance & Administration (HFA) and will
collaborate closely with EPD’s management team and with the Executive Director (ED).

Human Resources

• Developing and maintaining HR policies, procedures and records, advising the HFA and ED on best practices;
• Support the EPD management team with strategic planning for staffing;
• Assist with payroll administration and record of absences;
• Explore & manage staff training needs, including developing personal training programmes in cooperation with HFA and ED;
• In cooperation with HFA, maintain accurate personnel records; monitor contract durations; manage mobile phones, fringe benefits schemes Monitor promotions, annual evaluations and appraisals in close cooperation with ED & HFA;
• Manage staff insurances (travel insurance, group insurance plans, etc.);
• Contribute to recruitment procedures & onboarding new staff members.

Governance

• Maintaining the legal set of staff guidelines (in compliance with Belgian law);
• Liaise with external services that deal with health risks and prevention;
• Liaise with legal & pro bono advisors to address compliance issues and contractual documents;
• Helping to maintain up to date processes and procedures within the organisation in cooperation with relevant colleagues;
• Help to maintain existing risk management frameworks;
• Assist with the organisation of meetings of the EPD Advisory Board.

Requirements

• Experienced HR or corporate governance professional, preferably with a non-profit / NGO background;
• Proficiency in English and good knowledge of French;
• Experience of people management, recruitment, strategic planning;
• Ability to represent an interface between all staff levels;
• Ability to monitor legislative development and implement necessary developments or changes;
• Willing to assist with HR administrative tasks;
• Good team player and ability to work in a dynamic, diverse and international work environment;
• The position is based in Brussels.

Conditions and benefits

• An initial contract of one year;
• Remuneration in relation to competences and experience;
• Part-time schedule to be defined;
• In compliance with EPD’s Structural Teleworking Policy, staff will be granted a monthly teleworking allowance;
• Lunch vouchers of a unit value of EUR 8,00 will be granted for each day worked;
• Public transport cost will be fully reimbursed in Belgium;
• 30 days of annual leave (full time equivalent).

Application procedure
Interested candidates should send their CV and a letter of motivation to [email protected] by 5
February 2024. Please use the subject line « HR & Governance Advisor Application ». Interviews will take
place during the following week(s). ONLY WORKERS ENTITLED TO WORK IN BELGIUM ARE INVITED TO
APPLY.

More information on the position is available at https://epd.eu/opportunities/.

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