HR and Office Manager

Europe Jacques Delors is looking for a part-time (20 hours/week) HR & office manager (F/M/D), based in Brussels. The position is to be filled as soon as possible, initially for the duration of a year, with the possibility to extend.

We are a Brussels-based, non-profit & independent think tank, working on sustainability & environmental issues in the EU in a young dynamic team of 10 people at the SustainableHub in the European Quarter.

Tasks:

Office Management

• First point of contact for inquiries
• Organise weekly team meetings, bi-annual board meetings & occasional events
• Welcome & onboard new colleagues
• Manage & organise office supplies, IT equipment, passwords & subscriptions, the sharepoint & contact lists
• Coordinate relations with external service providers
• Manage the team’s occasional travel & accommodation needs

Admin and HR

• Work with the Director of Studies & Development to support the management of the team
• Support recruitment processes
• Organise annual employee feedback & build up the organisation’s HR competence
• Liaise with the Administrative & Financial Manager in charge of employment contracts

Profile

• Bachelor’s degree, preferably in project &/or business management, administration, event management, HR, or similar
• At least 3-4 years of relevant work experience, preferably in think tanks, NGOs, trade associations or similar
• Experience in human resources considered an asset
• Full proficiency in English & French (min C1)
• Experience working with Office 365;
• Strong sense of initiative, excellent organiszational, team & time management skills
• Attention to detail, proactive & constructive attitude; ability to respond to urgent tasks
• Interest & engagement for sustainability & European integration

Process

To apply, please email your 1-page motivation letter & CV in English (PDF format) to [email protected] by 21 May 2024. Please format the email subject line as follows: Application HR & Office Manager – FirstName LastName.

We offer a regular  CDD contract under Belgian law. The salary range is between 1500-1700€ gross monthly & includes a generous benefit package.

Only shortlisted candidates will be contacted for an interview. We are committed to ensuring diversity & gender equality within our organisation & encourage applicants from diverse backgrounds to apply.