HR Assistant

Details

Mission and objectives

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. As the lead UN development agency, UNDP is well-placed to help implement the Goals through our work in some 170 countries and territories. We support countries in achieving the SDGs through integrated solutions. Today’s complex challenges—from stemming the spread of disease to preventing conflict—cannot be tackled neatly in isolation. For UNDP, this means focusing on systems, root causes and connections between challenges—not just thematic sectors—to build solutions that respond to people’s daily realities.
UNDP has been on the ground in 2017, supporting the Government of Egypt and delivering to people the best solutions particularly the most vulnerable, women and youth. Since 2015, 195-member states of the United Nations, including the Government of Egypt, committed to the Sustainable Development Goals, an ambitious action plan that pictures a better world by 2030, with serious commitment from countries to meet the set targets. In terms of policy and partnership development, UNDP is establishing new partnerships with new partners and both local and global levels. UNDP is also keen to strengthen already developed partnerships with different organizations and initiatives that support UNDP mandate.

Context

This UNV assignment is part of UNDP CO. The Human Resources (HR) unit provides support to Country Office (CO) management in ensuring that the office is appropriately staffed with high quality and engaged personnel who receive the guidance, feedback, and development they need to fully contribute to the CO’s agenda and Sustainable Development Goals. The HR team applies strategic human resource management policies, procedures, programs, and solutions – that leverage both technology and analytics – to promote a strong people management culture and high performing, diverse, inclusive, and equitable workplace.

Task description

Within the delegated authority and under the supervision of Head of HR or his/her designated mandated representative(s), the UNV HR Assistant will:
• Provide support to the implementation of HR strategies.
a. Ensure full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies.
b. Compile information for formal CO management groups responsible for collectively reviewing and discussing CO staff performance, talent, and development needs.
c. Collect, copy, file data for UNDP’s participation in inter-agency exercises and surveys, such as comprehensive and interim local salary survey, hardship, and place-to-place surveys, in coordination with his/her supervisor.
d. Provide HR administrative support for the effective implementation of HR strategies and initiatives.
• Implement HR services for CO recruitment and staffing.
a. Track HR transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations through ERP, in close coordination with GSSC as applicable.
b. Provide inputs to the CO staffing table and CO rosters.
c. Maintain proper filing system for HR records and documents. Extract, input, copy and file data from various sources.
d. Prepare routine correspondence, memoranda, and reports in accordance with CO needs and SOPs.
e. Provide HR administrative support for the effective implementation of HR services to the UNDP CO and partner agencies, including recruitment.
• Support knowledge building and knowledge sharing in the CO.
a. Participate in the training for the operations/projects staff on HR issues and all relevant matters.
b. Make sound contributions to knowledge networks and communities of practice.
• Any other related tasks as may be required or assigned by the supervisor.