HR Assistant

OBJECTIVES OF THE PROGRAMME

The WHO Global Service Centre (GSC), Malaysia provides specialized services to all staff and all WHO offices worldwide in respect of human resources, procurement, finance and support of corporate IT applications and infrastructure. The aim of the GSC is to provide the swift and reliable delivery of a comprehensive array of products and specialized services covering all these fields. The Global Human Resources (GHR) team within the GSC focuses on the execution of HR services on a global scale with the aim to provide reliable, efficient and consistent services as a one-stop-shop for all staff in WHO and partner agencies.

DESCRIPTION OF DUTIES

Within the delegated authority, the incumbent is assigned all or part of the following responsibilities. However, the incumbent may be reassigned to perform other duties within GHR as determined by the Unit Head, GHR which includes ad hoc assignments, reinforcing other teams or replacing other staff members as required. Under the direct supervision of the Team Lead, the incumbent reviews and processes GHR transactions as follows:

• Appointment of locally recruited staff, conference staff with travel and professional staff appointed for 60 days or less without positions.
• Extension of temporary contracts of locally recruited staff.
• Acting arrangement with and without pay and extension of acting arrangements beyond one year.
• Processing of conversion of continuing appointments and issuance of appropriate letters to staff members.
• Review and administer change in FTE including updating of FTE SITs and leave and absence module, as appropriate and issuance of appropriate letters to staff members.
• Administer and prepare letters related to change in grade (reclassifications).
• Administer and prepare letters related to reassignment of staff members, without change in duty station (e.g. lateral transfer, promotions).
• Separation of locally recruited staff and administration of leave encashment.
• Review supporting documents, determine eligibility and administer language allowance and accelerated WIGIs.
• Process education grant final claims (except cases involving no pro-rata calculations or cases pertaining to staff on inter-agency transfers).
• Process statutory travels TRs and RTCs (home leave, family visit, R&R and education grant travel).
• Prepare letter and administer redeployment of staff within a country.
• Review supporting document and administer self-service requests, dependency related transactions, including change in personal status involving domestic partnerships and same sex marriages, change in nationality, change in recognized place of residence and salary advance emergency.
• Administer planned and confirmed home leave, R&R leave, paternity leave, maternity leave, adoption leave, special leave with/without pay, leave without pay, including issuance of letters, as appropriate.
• Uploading all GHR transaction related supporting documents in the L Drive for ECM upload.
• Updating the status of implementation in both eSLA and HRAP.

REQUIRED QUALIFICATIONS

Education

• Essential: Completion of secondary school education or its equivalent.

Experience

Essential:

• At least 5 years of relevant experience in HR management and/or administration or,
• 4 years with first level university degree or,
• 3 years with an advanced university degree.
• Desirable: Experience in the use of an ERP system such as Oracle

Use of Language Skills

• Essential: Expert knowledge of English.
• Desirable: Intermediate knowledge of French

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2406712