HR Assistant

Brief description of the organization

Yazda is a non-governmental, non-profit organization established in 2014 in response to the genocide committed by the self-declared Islamic State (“IS”) against the Yazidis and other communities in Iraq and Syria. Since its inception, Yazda has worked with local and international partners to provide Yazidi survivors, IDPs, and refugees with humanitarian, accountability, and advocacy services in their post-genocide recovery. Yazda has been working in Iraq since October 2014 and operates out of the main offices in Duhok in the Kurdistan Region of Iraq and out of the Sinoni office in Sinjar in Nineveh Province. Yazda is registered as a 501(c)(3) non-profit organization in the United States and is registered in Erbil, Baghdad, the United Kingdom, Germany, Sweden, and Australia.

 

Department Background

The Human resource department at Yazda is the function performed in an organization that facilitates the most effective use of employees to achieve organizational and Department goals. Managing the daily tasks related to the HR such as (staff contract, timesheet and attendance, Performance Evaluation, staff salaries and staff benefits).   

Job Description

The HR Assistant will support the HR department in recruitment, employee data management, payroll procedures, and archiving. The HRA does this under direct supervision of the HR Manager, in line with the Yazda HR Policy and Iraqi Labour Law. 

Responsibilities and Tasks

Under the supervision of Yazda’s HR Manager, the HR Assistant is expected to fulfill the following tasks:

• Assist in drafting and posting job advertisements, schedule interviews, and manage communication with candidates.
• Prepare onboarding documents and facilitate orientation for new hires.
• Maintain and update employee files and HR databases/trackers.
• Ensure accurate record-keeping of employment contracts, attendance, and leave balances.
• Support the HR Manager in implementing and enforcing HR policies and procedures of Yazda.
• Assist in ensuring compliance with local labor laws and Yazda policies.
• Prepare HR reports and documentation as requested by the HR Manager.
• Coordinate staff training sessions, workshops, and performance evaluations.
• Assist in organizing staff events and team-building activities.
• Address employee queries and direct unresolved issues to the HR Manager.
• Support initiatives to foster a positive work environment and employee engagement.
• Ensure the induction briefing of the new employees.
• Responsible for documenting recruitment processes, contracts, amendments, and extensions, with all documents stored and scanned into SharePoint for backup and also organized the staff filing folders.
• Responsible for preparing payslips for staff salaries.
• Responsible for coordinating timesheets with project managers to ensure accurate tracking of staff attendance.
• Responsible for regularly archiving staff files in SharePoint.

 

Requirements 

Minimum Experience: two years of experience in an HR or administrative role.

Minimum Education: A diploma or degree in Human Resources, Business Administration, or a related field.

Required Travel: 50%, travel to Sinjar on regular basis. 

 

• Minimum two years of relevant professional experience in an HR or administrative role.
• A diploma or degree in Human Resources, Business Administration, or a related field.
• Familiarity with HR practices, labor laws, and compliance standards.
• Fluency in Arabic, English, and Kurmanji (speaking and writing) required.
• Proficiency in MS Office and experience with Outlook, and SharePoint.
• Strong organizational, interpersonal, and communication skills.
• High level of discretion and confidentiality.
• Certifications or prior training in HR is advanced.
• Ability to work in a multicultural and diverse environment.

 

Interested applicants must send their CVs with a cover letter to jobs@yazda.org with the subject “JV20125-HR Assistant“   NOTE: Applications not meeting the minimum requirements or received after the closing date may not be contacted. Only shortlisted applicants will be contacted for an interview that may include a technical written exam.   NOTE: due to the urgency of the position, we might close the announcement prior to the mentioned deadline.