General Description of the Programme:
GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.
GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.
Job purpose:
We are seeking to hire a full time HR Assistant
Reporting to the HR & Admin Manager, the HR/Admin Assistant will be responsible for providing support to the HR team. The job will involve all aspects of HR such as recruitment, staffing, training, contracts, payroll, leave, performance & development, maintenance of records etc. This position demands excellent HR knowledge and strong organisational skills. The incumbent must have good management, interpersonal and organisational skill and the ability to report accurately
The HR Assistant performs a wide range of duties including some of the following:
Duties, objectives, and competencies
- Supporting the HRM for the day to day running of the base HR
- Maintain the HR Department’s filing system and ensure that all personnel files are up to date and complete
- Provide reports to the HRM on a regular basis to agreed format.
- Follow up with all tasks assigned by HRM.
Contracts
- Ensure all staff have up to date contracts
- Ensure all staff whose contracts are not going to be renewed are informed at least one month prior to the end of their current contract.
- Ensure staff whose contracts are to be renewed are informed in writing prior to the end of their current contract.
- Ensure all contract terminations are appropriately documented and all owed monies are paid to the departing staff member.
Leaves
- Maintain leave plan for all local staff and update monthly
- In consultation with line managers, ensure that there is cover for staff going on leave
- Keep paper and soft copies of all approved leave requests.
Other Duties
- Keep track of issues in Harem relevant to HR such as the introduction of new policies.
- Ensure HRM is informed about any HR issues.
- Ensure all staff have a valid Goal ID card.
- Ensure that all employees personnel files are UpToDate.
Requirements (essential)
- Bachelor’s degree in human resources, Business Administration, Management, Languages, or a related field. OR 4th-Year university student with 4 years of HR experience may be considered.
- At least 2-years previous experience working in any HR role with NGOs.
- At least 1 year of experience in HR, covering HR different areas such as recruitment, personnel files, or related roles in NGOs.
- Good level of spoken and written English and fluent in written and spoken Arabic
- Excellent analytical/problem-solving skills and detail orientation
- Staff management experience and good inter-personnel skills
- Excellent IT Skills
- Enthusiastic and keen to work hard to achieve the objectives of the organization.
- Supervisory skills, Team building skills, Problem solving skills, basic counselling skills, and negotiations skills
Requirements (desired):
- Ability to manage workload and prioritise varied tasks.
- Diplomacy and negotiation skills
- Flexible, creative, and able to resolve issues and identify solutions.
- Attend a training in any HR filed.
How to apply
Interested? Then apply for this position via clicking on the “apply now” button and fill out the application form. All applicants must send a Cover letter and an updated CV (no longer than four pages). Both must be in English.
Please note that only shortlisted candidates will be contacted.
GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements.
Qualified female candidates are strongly encouraged to apply.
The application deadline is 31 December 2024 however, you are encouraged to apply immediately as we will be reviewing applications on a rolling basis, therefore we may withdraw the position before the advertisement’s closing date if a suitable candidate/s is identified.
Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.
GOAL does not accept any responsibility for the accuracy, errors or omissions of any of the information contained in translated advertisements by an independent party on other sites or through other channels.
General terms and conditions
Safeguarding
Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.
Accountability within GOAL
Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:
- Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.
- Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
- Report any concerns about inappropriate behavior of a GOAL staff or partner.
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.
Thank you.