HR Assistant (INT10265)

DIMENSIONS OF THE ROLE

OXFAM works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential.

Across 90 countries and territories, we work for every person in need, everywhere, every day, to build a better world for everyone.

KEY RESPONSIBILITIES

• Assisting HR department with projects and initiatives by completing assigned tasks.
• Scheduling, organizing, and participating in company and community events.
• Receives correspondence, and sends it to structural subdivisions.
• Keeps records of documents, exercises control over their execution and issues the necessary information on registered documents.
• Sends executed documents to the addressees.
• Keeps records of received and sent correspondence, systematises and stores documents of the current archive.
• Organizing and filing documents, taking notes, and delivering messages to HR.
• Maintaining personal files and making changes related to labour activity
• Preparation and registration of orders (hiring, resignation, leave)
• Maintaining labour books, determining the length of service
• Providing references on current and past employment of employees
• Oversee the administration of program files and relevant documents, including the filing of documents, physically and electronically.
• Perform other administrative tasks within the program’s scope of activities, as instructed by management.
• Maintains an online file of documentary materials, monitors their implementation, and issues the necessary certificates regarding registered online documents. Sends documents to addressees.
• Keeps track of received and sent correspondence.

Essential

• Office administration experience.
• Good verbal & written communication skills.
• Good computer skills, including Microsoft Word, Excel and Outlook.

Good detail-oriented, organized, and able to handle multiple projects at once.

Location Kyiv / Odessa