HR Assistant, Sourcing & Recruitment, G5, Temporary Position, Manila, Philippines (WPRO)

OBJECTIVE OF THE PROGRAMME

The Administration and Finance division provides administrative and financial services to all the regional activities and programmes to facilitate the achievement of WHO objectives.

The objectives of the Human Resources Unit are to carry out, in a strategic, timely and service-oriented manner, all human resources activities for the WHO Regional Office and country offices under its responsibility, including workforce planning and analysis, staffing, policy formulation and interpretation, medical services, learning and development, conflict resolution, and strategic advice on human resources matters to staff and management.

The Regional Human Resources Manager (RHRM) oversees human resources function at the WHO Regional Office and ensures the proper application of established staff rules, regulations, policies and practices. The RHRM also implements the various elements of the HR strategy, provides guidance and counsel on HR policy matters and issues, proposes, develops for approval, and implements HR policies which align regional and global HR strategy and HR management with WHO business strategy and performance

DESCRIPTION OF DUTIES

I. Outreach:

1. 1. Assists the responsible officer in:

a. Identifying the best and most appropriate outreach activities to target the talent.
b. Sourcing potential candidates through various channels, such as hosting or participating in career events/job fairs, online channels (social platforms, professional networks).
c. Managing a variety of outlets, such as job postings and social media, while effectively targeting the right kinds of candidates for the job.

II. Recruitment and Selection:

2. Assist the responsible Officer(s) in activities and processes related to the recruitment of Fixed-term and Temporary Staff (all categories), and Consultants:

a. Drafts and ensures accuracy of vacancy notices, and posts them on the Intra/Internet, via standard distribution. Drafts appropriate screening questions.
b. Generates preliminary screening of applicants on the basis of agreed criteria; generates spreadsheet using the on-line recruitment system to facilitate review by the HR officer, hiring manager and subsequent selection panel;
c. Ensures all arrangements for interviewing and testing of prospective staff including preparing recruitment panel files, scheduling interviews, arranging for video conferencing facilities, organizing travel as required, and monitoring of testing;
d. Conducts reference searches and enters candidate profiles in GSM; and
e. Initiates preliminary version of selection panel reports (by inserting posting and screening information) and prepares selection background for submission to approving authority.
2. Provides assistance to staff members and/or applicants under selection or under reassignment and ensures that support and accurate and complete information is provided in a timely manner.
3. Liaises with the Global Service Centre to provide information and obtain clarification on specific staffing cases, particularly in relation to queries from candidates on entitlements and benefits, and during the on-boarding and separation processes.
4. Maintains an up-dated and efficient tracking system to ensure cases are efficiently managed within the allocated timeframe and in the most effective way; maintains all necessary records, databases and statistics to allow comprehensive filing, tracking and analysis.
5. Drafts reports and messages, prepares formal HR correspondence to both staff members and managers.
6. Organizes meetings, teleconferences, and selection panels and all related logistics; ensure completeness of all documentation and information for the meeting.
7. Acts as the focal point for all administrative questions in relation to the topics covered.
8. Liaises with different Clusters within WHO to share, search for information and proactively develop new useful contacts.

REQUIRED QUALIFICATIONS

Education

Essential:Completion of secondary education supplemented by training in administrative/HR work

Desirable:A bachelor’s degree in business administration or HR or a relevant field

Experience

Essential:At least 5 years of relevant experience in HR or relevant administration experience performing HR functions

Desirable:Relevant working experience with WHO or anther UN agency in the field of HR

Functional Knowledge and Skills

·Strong analytical skills and good sense of judgement

·Ability to draft in English neatly, concisely and grammatically correct

·Very good organization skills

·High sense of prioritization and attention to details

·Discretion and tact; ability to handle and preserve confidential information

·Ability to liaise with people at all levels in the Organization and to proactively search for information

·Ability to plan ahead and at the same time work well under pressure

·Customer orientation, cultural sensitivity and good business ethics

·Self-motivated, flexible and able to innovate

·Good knowledge of WHO rules, procedures and office practices is desirable.

WHO Competencies

Enhanced WHO Global Competency Model:
who-enhanced-competence.pdf

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Knowing and managing yourself

Use of Language Skills

Essential:Excellent knowledge of English and local language.

Other Skills:

Proficiency in Microsoft Office.

Practical knowledge of ERP applications such as Oracle or SAP.

Practical knowledge of recruitment and onboarding system such as Taleo (Stellis).

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 799,973 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link:http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversityequity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email toreasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put theWHO Values Charterinto practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO’s operations please visit:http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and
• Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly atshws@who.int.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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• Interested candidates are strongly encouraged to apply on-line. For assessment of your application, please ensure that
  • – your profile on Stellis is properly completed and updated;
    – all required details regarding your qualifications, education and training are provided;
    – all experience records are entered with elaboration on tasks performed at the time.
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