Position Title: HR Assistant (Time Management)
Duty Station: Doha, Qatar
Classification: General Service Staff, G-5
Type of Appointment: One Year Fixed Term, with possibility of extension
Estimated Start Date: As soon as possible
Closing Date : 11 June 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Head of Resources Management and the Head of HR Unit and the direct supervision of the HR Officer (Operations), the successful candidate will process time management transactions for all staff and non-staff in IOM Qatar (Camp As Sayliyah).
Core Functions / Responsibilities:
- Provide information and documentation relevant to time management to staff members as required.
- Assist the HR Operations Team in absence monitoring and manually recording absences only as needed.
- In coordination with the HR Operations Team, respond to staff queries via Microsoft Teams and e-mail relating to time management, such as SLWOP, Compensatory Leave, Travel Time, Rest and Recuperation, Birth Leave, Time Off for Breastfeeding, Parental Leave, Uncertified Sick Leave, Certified Sick Leave, among others, in an accurate and timely manner.
- Process the HR actions relating to time management within the Service Level Agreements (SLAs) of the HR Unit in the Mission.
- Support the Senior HR Assistants (Operations) in accurately updating staff leave records in the Organisation’s Enterprise Resource Planning (ERP) system, as required.
- As needed, record absences due to long-term illness and sick leave in coordination with the Occupational Health Unit (OHU).
- In coordination with the HR Operations Team, process quota creation and correction, such as those in carryovers and change in categories and contract types.
- Complete the assigned HR actions relating to timekeeping and time management, including those impacting payroll within the timelines defined by the Senior HR Assistants (Operations), to ensure accurate payment of salary.
- Assist in gathering statistical data to support regular reports related to time management and submit them to the HR Officer in coordination with the HR Operations Team.
- Perform other related duties as may be assigned.
Required Qualifications and Experience
Education
- Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field with three (3) years of relevant experience; or
- High school diploma with five (5) years of relevant experience.
Experience
- Experience in HR Management and personnel administration.
- Experience using an ERP system.
- Experience in an international organization, non-governmental or governmental organization in a multicultural setting is an advantage.
Skills
- Intermediate knowledge of Microsoft Office.
- Knowledge of IOM/UN HR procedures and rules is an asset.
- Experience in SAP and/or Oracle is highly desirable.
Languages
IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in English is required
DESIRABLE
Working knowledge of Arabic is desirable.
Notes
*Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
How to apply
In order for an application to be considered valid, IOM will only accept applications received through IOM’s Recruitment Platform: IOM Careers (oraclecloud.com)
Interested candidates are invited to submit their applications via Oracle not later than 11 June 2024.
Applications may be sent through the links below:
Internal Candidates: View the internal job posting
External Candidates: View the external job posting
Only shortlisted candidates will be contacted.
No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee).
Posting period:
From 28 May 2024 until 11 June 2024
Eligibility:
This position is open to all nationalities. IOM Qatar will facilitate the work visa and residency permit requirements for the selected candidates.
Other
Appointment will be subject to certification that the candidate is medically fit for appointment.