HR Coordinator ASSISTANT

Médecins sans Frontières / Doctors Without Borders (MSF) is an international humanitarian organization aiding populations in distress, to victims of natural or man-made disasters and to victims of armed conflicts, irrespective of race, religion, creed or political convictions. MSF observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claim full and unhindered freedom in the exercise of its functions. أطباء بلا حدود هي منظمة إنسانية دولية تقدم المساعدة للسكان المنكوبين وضحايا الكوارث الطبيعية أو التي من صنع الإنسان وضحايا النزاعات المسلحة، بغض النظر عن العرق أو الدين أو العقيدة أو المعتقدات السياسية. تلتزم منظمة أطباء بلا حدود بالحياد وعدم التحيز باسم الأخلاقيات الطبية العالمية والحق في المساعدة الإنسانية وتطالب بالحرية الكاملة دون عوائق في ممارسة مهامها.

Main Purpose of the position: Implement general administrative procedures in order to ensure documentary traceability as well as compliance with local labor, social security and fiscal regulations, under the HR Coordinator’s supervision. الهدف الرئيسي من المنصب : تنفيذ الإجراءات الإدارية العامة لضمان التتبع الوثائقي وكذلك الامتثال للوائح العمل المحلية والضمان الاجتماعي واللوائح المالية، تحت إشراف منسق الموارد البشرية.

Section/Context Specific Accountabilities

• Ensures all staff data on Homere is up to date

• Ensures all payroll variables are collected, encoded, salaries processed as per monthly payroll calendar

• Organize the filing for all staff files, social security and income tax documents, contracts for both locally hired staff and service agreements

• Ensures all new hire onboarding documents and files are organizaed

• Ensures all housing, external services agreements are filed and archived

• Support administrative part of recruitment and hiring, manage filing of documentation

• Manage and follow up on the Admin stock, coordinate with supply department for the needed items, consumption checks and create follow up sheets

• Supervise cleaners and cook daily tasks, leaves and schedule • Prepare monthly and annual reporting for Social security and ensure follow-ups in the right manner

• Prepare monthly reporting for Income tax and liaise with FinCo Assistant where required

• Work closely and act as a back-up to support the Admin Transit where required

• Support the HR Assistants in the project with labor law, social security related follow-up in Baghdad

• Assist the HRCo with locally hired staff in HR, learning & development matters and administrative tasks

• Support the HRCo in rolling out new/revised regulations, guidelines and policies in the mission

• Support the HRCo in implementing the L&D policies and program

• Support the HRCo in overall digitizing of HR files in the mission • Assist the HRCo in implementing fit to purpose programs and maintaining safe work environments to ensure conducive atmosphere the resonates with MSF ethos.

• Support the HR department as required ال

“PLEASE SEND YOUR APPLICATIONS AND CLEARLY MENTION THE POSITION YOU ARE APPLYING FOR IN THE SUBJECT LINE: “HRCo Assistant_Baghdad_Name”

If you are confident that you meet the above requirements:

Send your Motivation Letter, CV & reference documents in English to: msfocb-iraq-recruitment@brussels.msf.org

Only electronic CV’s will be accepted for this position. Please submit the CV’s in PDF and word format only. Any other file types will be discarded.

 DEADLINE: 07/04/2025

 

يرجى إرسال طلباتكم والإشارة بوضوح إلى الوظيفة التي تتقدمون لها في سطر الموضوع: “HRCo Assistant_Baghdad_Name“

اذا كنت واثقًا من استيفاء المتطلبات المذكورة أعلاه:

أرسل خطاب التحفيز والسيرة الذاتية باللغة الإنجليزية إلى msfocb-iraq-recruitment@brussels.msf.org

أو قم بتسليم طلبك في صندوق السيرة الذاتية في مكتب منظمة أطباء بلا حدود OCB في بغداد.

السيرة الذاتية يجب ان تكون بصيغة Word  أو PDF وسيتم الغاء أي صيغ اخرى