HR & Fin Project Manager

Context & Mission

Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).

Finance and Human resources field workers at MSF has long relied on legacy system based on Excel, supplemented with Visual Basic (VB) scripts and macros, to manage budgets, forecasts and allocation of staff. While this system has served its purpose over the years, it is increasingly becoming evident that it cannot keep pace with the evolving demands of modern finance and human resources operations and increased security in IT systems. The incumbent will lead a project that will transform how field operations are being managed in the finance and HR domains.

The Project Manager will lead the project from its initiation stage until its closure. S/he will regularly interact with an external provider for the identified technology solution as well as liaising with its extensive list of internal stakeholders from finance, human resources and information systems domains. The PM will work with great autonomy with very few internal resources fully dedicated to the project. The project manager will be able to communicate to various audiences using adapted languages, ranging from very technical in IT domain to simplified language for non-technical colleagues. The PM will be working alongside finance operations and human resources operations teams but will maintain a reporting line to the PMO to ensure consistency in execution and approaches.

Responsibilities

• Ensure delivery of project objectives, within scheduled time, budget, scope and in line with defined quality standards
• Coordinate and lead technical matters between external vendor, internal IT team and SMEs in finance and human resources domains.
• Develop a project strategy, create and maintain project schedules, planning and budget forecasts;
• In consultation with stakeholders take responsibility to define and manage project risks and issues;
• Introduce good project management practices and ensure full transparency;
• Manage teams and internal and external stakeholders to the desired results;
• Comply with OCG project management process, documentation and other internal policies
• Execute and adhere to agreed communication plan serving all interested parties.

Your Profile

Education

• Tertiary degree in human resources, business management, accounting, finance or similar field is required.
• Project Management Certification preferred;

Experience

• Project Management: 3+ years of active experience working as a project or program manager managing large, complex IT, Finance and/or HR projects programmes throughout the entire project life cycle;
• Experience with innovative development projects, including the ability to manage the process from relatively vague requirements to a defined project;
• Demonstrated experience in initiating, leading and managing projects and change processes;
• Strong experience presenting to executive sponsors and demonstrated communication skills both written and oral with technical and non-technical staff, all levels of management;.

Skills/ Technical competencies

• Solution oriented, capable of creating project business cases within the framework of MSF policies;
• Ability to adapt to change and successfully manage different stakeholder’s expectations;
• Able to deliver in an international and multi-cultural environment;
• Adaptation and application of different Project Management tools & techniques to OCG environment;
• IT savvy is required;
• Virtual collaboration capabilities;
• Change management knowledge is required;
• Technically competent with various software programs, including but not limited to Microsoft Office (Word, Excel, PowerPoint, Visio);
• Leadership & People Engagement: Strong leadership, diplomatic and motivational skills. Proven experience to earn trust and respect from project’s stakeholders. Ability to influence decisions that need to be made to make the project successful;
• Accountability: Proven ability to demonstrate a drive for results and accountability of business needs;
• Demonstrated ability to be effective in a highly-matrixed international environment;

Languages

• Fluency in English is required, good written and oral communication skills.
• Any additional language a plus;

Personal Abilities

• Strong in building bridges between different disciplines and organizational levels;
• Excellent communication and negotiation skills;
• Ability to prioritize and execute many tasks in parallel;
• Excellent attention to detail and an ability to produce clear and concise written documents;
• Ability to work independently with minimal supervision;
• Patient but strong personality, able to resolve conflicts of interests;
• Strong analytical skills & creative methods to solve problems;
• Excellent ability to work in a multicultural environment successfully and to demonstrate commitment and support for diversity, gender-responsive, inclusive, and non-discriminatory behaviour and attitudes.

Terms of Employment

• Full-time position 100% (40h/week)
• Fixed-term contract, 12 months
• Working place: Geneva, Switzerland
• Ideal start date: June 3rd, 2024
• Gross annual salary (for 100%): from CHF 101’172.- to CHF 115’332.- (salary commensurate with equivalent experience and internal salary grid)
• Paid vacation: 25 days per year, prorate temporis, plus any Swiss public holidays falling within the contract period.
• Pension plan: pension contribution covered 3/4 by MSF, 1/4 by staff member
• Relocation package if moving from a different country to Switzerland.