HR/Finance Assistant

Position : HR/Finance Assistant

Duty Station : Dhi Qar

Function Prerequisite:

The HR / Finance Assistant is part of the projects support team and part of the HR staff lead by the Senior HR Officer. The HR/Finance Assistant reports to the Project Senior Finance Officer on finance related matters. The position requires:

• Good knowledge on HR procedures, accounting and finance matters
• Excellent cooperating ability, both with national and international personnel
• Good written and spoken English, Arabic
• Familiarity with commonly used computerized accounting software
• Communicative, mature and responsible

General Responsibilities: 

• Work within the framework of NPA core values
• Act as an ambassador for NPA, through professionalism and conduct
• Adhere to all NPA policies, regulations and procedures
• Maintain and care for all equipment issued by NPA and for any loss or damage, you will be liable for repair or replacement
• Follow all verbal and/or written instructions, unless in direct violation of safety and duty of care
• Ensure a safe workplace and protect all staff and equipment from damage/ injury

Responsibilities: 

HR/Admin

• Checking and keep track for databases, leave, attendance, Pers files, ID cards, etc.
• Follow-up and support Team Leader with the HR policy, all disciplinary issues
• Act as the link between HR & Finance for pay sheets/attendance/perdiems etc.
• Follow-up with social security and tax of local staff documentations.
• Prepare monthly social security and payroll with documentations
• All general administration issues – Including leave, holidays, establish filing systems, general archiving.
• Advise and assist on general issues regarding NPA’s rules and regulations.
• Assist Senior HR Officer when needed at recruiting staff, preparing advertisements and checking application, forms scheduling interviews, contacting shortlisted candidates,
• Update monthly reports
• Populate the HR database, and maintain staff records and files.
• Understand and be fully aware of NPA’s ‘Actions On’ regarding medical incidents
• Ensure mobile communications are maintained at all times and in the event of an emergency.
• Collect and verified monthly time sheet for local staff.
• Archive all HR soft-copy and hard-copy documents on daily basis on SP. 
• Any additional duties as may be required and tasked by the Senior HR Officer or Senior Finance Officer

Finance

• As a cash box holder, prepare and pay the cash payment based on the valid duly verified supporting documents as per NPA and donor regulations.
• Make sure all supporting documents such as PR, PO, contract, and valid bills/invoices are received in line with the procurement checklist and necessary signatures are obtained before make any payment and settlement of advances.
• Maintain cash manual journals and reconcile the cash account balance regularly.
• Arrange all payments supporting documents in line with the Voucher Form checklist to hand over to SFO when comes for month end cash count. 
• Perform cash reconciliations daily and do monthly cash count with a management staff and SFO from Basra.
• Request for cash transfer to cash account as per the expected weekly expenses to SFO and maintain the minimum cash limit as per the set limits in SharePoint.
• Be responsible for the safe key, cash and all documents to be stored in a secure place.
• Any other tasks assign by Line Manager and SFO.
• Any other tasks assign by the Senior Finance Officer.

Required Qualifications:

Must have:

• Bachelor degree in business or related

Desirable:

• Higher degree

Experience:

Must have:

• Ability to learn quickly

Desirable:

• 1-3 years’ experience the HR/Admin/Finance
• Experience in working with International NGO`s
• Related experience with the mine action sector

Other Qualifications:

• Familiarity with commonly used computerized accounting software
• Able to work effectively under, & adapt to, difficult conditions
• Willingness & ability to travel within the country

If you are interested and have the minimum job requirements please submit your application through the following link 

https://intpath-npa.odoo.com/jobs/detail/hr-finance-assistant-ehr-24-040-1814 

Notes : 

• CVs must be in English Language.
• NPA is an equal opportunity employer and Qualified female candidates are strongly encouraged to apply.
• Only shortlisted candidates will be contacted by email and/or phone call.
• Unsuccessful candidates will not get a reply.
• The Closing date is   4th August 2024.