HR/Finance Assistant - Tenders Global

HR/Finance Assistant

Norwegian People's Aid (NPA)

tendersglobal.net

Description

Position : HR/Finance Assistant

Duty Station : Dhi Qar

Function Prerequisite:

The HR / Finance Assistant is part of the projects support team and part of the HR staff lead by the Senior HR Officer. The HR/Finance Assistant reports to the Project Senior Finance Officer on finance related matters. The position requires:

  • Good knowledge on HR procedures, accounting and finance matters
  • Excellent cooperating ability, both with national and international personnel
  • Good written and spoken English, Arabic
  • Familiarity with commonly used computerized accounting software
  • Communicative, mature and responsible

General Responsibilities: 

  • Work within the framework of NPA core values
  • Act as an ambassador for NPA, through professionalism and conduct
  • Adhere to all NPA policies, regulations and procedures
  • Maintain and care for all equipment issued by NPA and for any loss or damage, you will be liable for repair or replacement
  • Follow all verbal and/or written instructions, unless in direct violation of safety and duty of care
  • Ensure a safe workplace and protect all staff and equipment from damage/ injury

Responsibilities: 

HR/Admin

  • Checking and keep track for databases, leave, attendance, Pers files, ID cards, etc.
  • Follow-up and support Team Leader with the HR policy, all disciplinary issues
  • Act as the link between HR & Finance for pay sheets/attendance/perdiems etc.
  • Follow-up with social security and tax of local staff documentations.
  • Prepare monthly social security and payroll with documentations
  • All general administration issues – Including leave, holidays, establish filing systems, general archiving.
  • Advise and assist on general issues regarding NPA’s rules and regulations.
  • Assist Senior HR Officer when needed at recruiting staff, preparing advertisements and checking application, forms scheduling interviews, contacting shortlisted candidates,
  • Update monthly reports
  • Populate the HR database, and maintain staff records and files.
  • Understand and be fully aware of NPA’s ‘Actions On’ regarding medical incidents
  • Ensure mobile communications are maintained at all times and in the event of an emergency.
  • Collect and verified monthly time sheet for local staff.
  • Archive all HR soft-copy and hard-copy documents on daily basis on SP. 
  • Any additional duties as may be required and tasked by the Senior HR Officer or Senior Finance Officer

Finance

  • As a cash box holder, prepare and pay the cash payment based on the valid duly verified supporting documents as per NPA and donor regulations.
  • Make sure all supporting documents such as PR, PO, contract, and valid bills/invoices are received in line with the procurement checklist and necessary signatures are obtained before make any payment and settlement of advances.
  • Maintain cash manual journals and reconcile the cash account balance regularly.
  • Arrange all payments supporting documents in line with the Voucher Form checklist to hand over to SFO when comes for month end cash count. 
  • Perform cash reconciliations daily and do monthly cash count with a management staff and SFO from Basra.
  • Request for cash transfer to cash account as per the expected weekly expenses to SFO and maintain the minimum cash limit as per the set limits in SharePoint.
  • Be responsible for the safe key, cash and all documents to be stored in a secure place.
  • Any other tasks assign by Line Manager and SFO.
  • Any other tasks assign by the Senior Finance Officer.

Qualifications & Preferred Skills
How To Apply

If you are interested and have the minimum job requirements please submit your application through the following link 

https://intpath-npa.odoo.com/jobs/detail/hr-finance-assistant-ehr-24-040-1814 

Notes : 

  • CVs must be in English Language.
  • NPA is an equal opportunity employer and Qualified female candidates are strongly encouraged to apply.
  • Only shortlisted candidates will be contacted by email and/or phone call.
  • Unsuccessful candidates will not get a reply.
  • The Closing date is   4th August 2024.

Deadline Date
2024-08-04
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