GENERAL BACKGROUND

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a qualified and motivated HR/Finance Assistant who will fulfil daily HR and financial functions and services in DRC BiH.

About the organisation

Danish Refugee Council (DRC) has been working in Bosnia and Herzegovina since 1992 and closed its office in the country at the end of January 2010.

In July 2018, DRC re-opened its mission responding to increasing and priority needs of Person of Concern (PoCs) in close cooperation with the BiH Authorities.

More specifically, DRC BiH focuses on improving the access to primary and secondary health care, including psychosocial and mental health services to PoCs, as well as on enhancing the overall protective environment for PoCs, and timely outreach response to the rights violations at the borders. DRC has its main office in Sarajevo and the activities implemented in Una-Sana Canton, Sarajevo Canton and Tuzla Canton.

Duty Station of HR/Finance Assistant: Sarajevo, BiH

Basic functions: HR / Finance Assistant in coordination and cooperation with the program and support team members, and supervised by the Support Services Team Leader, will facilitate the efficient and effective HR and financial operation of DRC office.

He/She will ensure compliance with DRC rules and regulations as described in the Operations Handbook (OH) alongside donor policies, procedures, guidelines and rules.

Reference: HR/Finance Assistant refers to the DRC Support Services Team Leader, working in close coordination with HR Admin Officer, Finance Officer and other members of the DRC team.

Specific duties and responsibilities:

Human Resources:

• Support HR office on leave, recruitment and training trackers are updated on a regular basis.
• Support monitoring and updating staff leave balance
• Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
• Responsible for ensuring the following are accurate, complete and up to date: -personnel files, administration of health insurance scheme, social security,
• Ensure that all staff personnel records are properly maintained and regularly updated
• Follow up on job offers (process the paperwork for new hires with our accountant company)
• Update and maintain staff lists
• Ensure that DRC internal documents are properly filed.
• Ensure compliance in Human Resources Administration Management to DRC Operations Handbook
• Scanning and filing of relevant HR documents including supporting documents

Financial support

• To maintain an effective filing system and ensure that supporting documents are complete and organized according to DRC and donor procedures and available for inspection as required;
• Support in the implementation of financial policies and procedures.
• Scanning, copying and filing relevant financial documents including supporting documents as needed
• Support on payments and that transactions are properly recorded and entered into the appropriate accounting system.