HR Information Coordinator

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Description

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EXD/HRM’s HR Operations Division is looking for an Information and Documentation Specialist who will report to the HR Online Centre Manager. The selected candidate will be responsible for managing and organizing information resources, ensuring efficient documentation processes, and supporting the information needs of the HR Service.

Responsibilities :

• HR documentation database management
• Organise, manage and maintain the completion of HR employee files of the Organisation, both in electronic and paper form, so that they are accessible and up-to-date at all times, ensuring their authenticity, integrity, traceability, confidentiality and durability.
• Coordinate responses to internal and external audits, requests for consultation of staff files and HR users searches, while ensuring data confidentiality.
• Demonstrate operational excellence, ensuring file schema, user account and access management in compliance with the corporate information management policy, industry standards and best practices.Implement information management policies and procedures, including data retention schedule and ensure compliance with organisational standards and regulatory requirements.

HR information management :

• Participate in the preparation of a variety of written content to support HR internal corporate communications, ensuring quality and timely delivery.
• In collaboration with HR team leads, manage HRM’s web content (Internet and Intranet) to ensure the content is up-to-date, relevant and accurate.
• Provide training and support to the HR Service with respect to documentation and information tools, in particular for newcomers.
• Assist in the preparation of visual content, including infographics and promotional images.
• Reporting, analysis and optimization
• Participate in the ongoing EXD/HRM/HRO Robotic Process Automation (RPA) project to develop automated document indexing in cooperation with EXD/DKI.
• Control HR data imports, document and correct to ensure data integrity and completeness.
• Provide guidance to EXD/HRM with a view to maintaining and ensuring compliance with relevant  policies and operational procedures on HR data management.
• Provide regular reporting for inclusion in KPIs and other management reports.
• Collaborate on digital projects aimed at enhancing and supporting effective HR information and documentation management, such as the development of new document recognition automation, the EUREKA chatbot, the new Intranet migration, the future Service now portal and/or any other digital tool or projects.Stay updated on emerging technologies and best practices and collaborate with the IT Service to ensure the effective implementation, maintenance and update of systems.
• Act as HRM ‘Correspondant Informatique’ (CI) back-up to coordinate IT exchanges between HRM and the IT Service and participate to technical meetings to ensure that general information systems or specific electronic tools respond as well as possible to the needs of HRM.
• Maintain the HR Online Centre in the absence of other team members.
• Participate as required in other tasks of the Centre.

Qualifications :

• Ideal Candidate Profile
• Academic Background
• University degree in the field of of information management, documentation, IT technology, digitisation, or related field.
• A minimum of 2 years of experience provisioning professional archives, information management and working with Content Management Systems.
• Knowledge of regulatory requirements and best practices in information management.
• Proven experience in managing large digitised documentation resources.
• Experience creating and maintaining web content.

Tools :

• Proven experience in working with the Microsoft Office Suite.
• Practical understanding of the Organisation’s systems (Opentext, ONE secretariat, AEM) would be an advantage.
• Knowledge of Adobe Creative suite and other web-based graphic design tools would be an advantage.

Languages :

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Source: https://jobs.smartrecruiters.com/OECD/744000066800095-hr-information-coordinator?trid=3b3fd07c-0791-4ac8-9ea8-cc2477730cb5

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