HR Information System (HRIS) Specialist, P3

DEADLINE FOR APPLICATIONS

18 November 2024-23:59-GMT+01:00 Central European Time (Rome)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

The position is based in Rome and reports to the HR Technology & Analytics Branch (HRMOI) within the HR Division. HRMOI is responsible for the development and implementation of the HR Technology Strategy and Roadmap that enables efficient and effective HR and people management processes and activities, while ensuring compliance with HR Policies and legislative requirements.

THE ROLE

To partner with HR units (HQ and Field) translating business needs into digital solutions aligned with WFP’s corporate priorities. Provide support for the configuration and management of Workday Human Capital Management (HCM) system and other HR business applications contributing to WFP’s digital transformation.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

1. Partner with HR units in HQ and the Field to understand their business needs, assess challenges and provide digital solutions that support HR’s digital transformation.

2. Work closely with Workday Product owners, functional leads, and key business stakeholders to drive prioritization of requests, ensure efficient backlog management, and maintain Workday HCM configuration.

3. Proactively address complex challenges and requirements by offering innovative solutions. Leverage Workday expertise, promote and implement Workday best practices, ensuring optimal system performance and efficiency.

4. Design, prototype, and configure solutions in Workday HCM ensuring they meet high quality standards, while liaising with security and reporting experts as required.

5. Ensure solutions are compatible with other Workday HCM modules and configurations, data translation, integrations and easy to maintain to facilitate seamless functionality.

6. Support the development of tests scenarios and facilitate the user testing to ensure solutions meet functional requirements and user expectations.

7. Address and resolve promptly Workday HCM configuration issues and bugs. 8. Actively participate to Workday HCM releases management. Deployment of new release features depending on the backlog prioritization.

9. Work collaboratively with HR business units to support and maintain existing HR web-based applications.

10. Work with developers to add new functionalities and modules to the existing HR web-based applications.

11. Provide and maintain the documentation (business process, architectural diagram, product specifications, business requirements, data models…) required for quality insurance and future maintenance of the system.

12. Conduct unit, regression, and performance testing and develop test scripts for end-users if needed to ensure the effectiveness of solutions.

13. Maintain, optimize, and improve existing HR web-based applications through data modelling, bugs fixing, and performance improvement to ensure a robust, reliable, and efficient technology experience for the HR team and end-users.

14. Support decommissioning, data migration and integrations activities to ensure a smooth transition.

15. Actively participate in training internal resources and knowledge sharing to enhance team capabilities and promote best practices.

16. Other responsibilities as required.

QUALIFICATIONS AND EXPERIENCE

Education: Advanced university degree in Computer Science, Business Administration, Human Resources, or related field of study or First University degree with additional years of related work experience.

Experience: Minimum five years of professional experience as Business Analyst, Workday consultant, or IT Developer.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

– Good knowledge of HR practices and processes.

– Good knowledge of Workday business processes and configurations for HCM Core, Organizational Management, Authorizations, Compensation,

Recruiting, Talent & Performance is highly desirable.

– Ability to facilitate cross-functional discussions.

– Excellent communication skills, both verbal and written.

– Effective interpersonal skills and the ability to collaborate and team with

others.

– Ability to handle multiple tasks concurrently and meet deadlines, despite

conflicting demands.

– Demonstrated commitment and achievement to delivery excellence and

client relationship management.

– Demonstrated understanding of the cross functional dependencies and

impacts to conversions and integrations.

– Proficiency in developing and maintaining Web based Application using

PHP, Laravel, JavaScript, HTML 5, CSS, XML.

– Good knowledge of MySQL and Oracle Databases (Procedures, Data

modelling)

– Good knowledge of Cloud technologies (such as OpenShift, AWS). • Project management skills. Knowledge of Agile methodology is a plus.

Language: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).
 

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at [email protected] in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.