HR Manager

tendersglobal.net

Job Description

Context

DRC Cameroon began its operations in Cameroon in 2018 responding to the humanitarian needs of refugees from Central African Republic (CAR) and vulnerable Cameroonians in the Adamawa region. Currently, DRC operates a regional office in Meiganga and two sub-offices in Djohong (Adamawa region) and Garoua-Boulai (East region). Interventions focus on finding durable solutions for the most vulnerable, using the holistic graduation approach to improve both protection and economic recovery. subsequently, in late 2018, DRC started its activities in the South-West region of Cameroon in late 201 to respond to the needs of forcibly displaced people in the context of the Anglophone crisis, starting humanitarian activities in January 2019. DRC operates in the divisions of Meme, Fako, Kupe-Manenguba and Ndian with an office in Buea and a sub-base in Kumba. Programming focuses on rural and hard-to-reach areas to meet people’s basic needs for food, shelter, and NFI, while improving the protection environment and providing income-generating opportunities.

In 2023, DRC expanded its activities to the Far North of Cameroon to provide a protection, positive peace, governance, and economic resilience response to the multidimensional and interconnected crises affecting the region.

Purpose

The DRC Cameroon is looking to recruit an experienced, highly- qualified and enthusiastic professional to join our great Human Resources team in Yaoundé.

This role is a key partner to the Head of Support Services role in order to ensure proper implementation and updating of DRC procedures and guidelines within the country with a focus on compliance and functionality. The role mainly oversees all support, research and/or technical guidance on HR issues in Cameroon. The role includes regular travels to field locations in Cameroon following a need assessment conducted by the Senior Management Team of Cameroon. The role also contributes to the development of country strategies which are translated into action plans and day-to-day tasks.

This position is a technical one, requiring a consistent previous experience in a similar position. This position also requires solid knowledge in HR and safeguarding. This position also requires a full professional proficiency in French and English language.

Duties and Responsibilities

Under the authority of the Head of Support Services, and with technical supervision of the Regional Human Resources Manager, the HR Manager is a key partner to the Head of Support Services for managing all aspects of the HR function : she/ he is responsible for providing HR technical guidance and support in the best possible delay while providing accurate and easy to read/ understand HR information.
The HR Coordinator will also ensure full mastering and technical support over the HR digital solutions (HR Manager, Homère, Dynamics) used by DRC in West Africa- North Africa and Latin America (WANALA).

The main responsibilities and tasks of the HR Manager are the following :

Recruitment and people planning:

Work with senior management to identify needs for recruitments or replacements and come up with a planning and action plan for each Draft and update an organizational chart for Cameroon country mission on a monthly basis. Contribute to the project development on all aspects related to HR (organizational charts, narratives, etc)
Drive and support all recruitment processes for Cameroon while ensuring they are unfolding in strict compliance with DRC policies and principles

Onboarding and Contracts

Oversee the necessary steps, including the documentation, for the work contact edition and the smooth integration of the staff when and where needed.
Establish an onboarding process for Cameroon country mission, taking into account the variety of roles, and oversee its global and systematic implementation to all new hires
Ensure that staff receive a proper briefing on HR, Code of Conduct, Conflict of Interest when and where needed. The result is that they fully understand what is expected of them individually and collectively and what they benefit from.
Oversee the regular updating of the visa tracker and follow up with international for visa renewal as well as with other administrative formalities

Employee well-being,

Proactively respond to and manage performance counselling, employee grievances and disciplinary issues as required, with a focus on building manager competency and ensuring compliance in terms of practice and documentation
Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal and labor regulations and requirements
Contribute to the identification, launching and technical assistance on staff well-being initiatives. Make sure that they are diverse enough and match the staff needs
Ensure oversight and consistency in how well-being is implemented across the different field locations in Cameroon.

Compensations & Benefits

Oversee the benchmarking the compensation and benefits situation in Cameroon (Birches Group, local surveys with International NGOS, etc)
Establish the monthly payroll for Cameroon mission in a timely manner and in close collaboration with the HR Team in the field when needed.
Supervise the review of the Compensation and Benefits system when and where needed and apply strict confidentiality to that topic until senior management authorizes the communication about it.
Support communication and explication on that topic upon request from Cameroon Senior Management Team.
Work with Cameroon Senior Management team to establish who is eligible to an individual salary increase based on performance on a yearly basis.
Ensure oversight and consistency in how compensation and benefits are implemented across the different field locations in Cameroon.

HR Capacity- building

Oversee the provision overall technical support and advice to the country HR teams on all aspects of the HR function in close collaboration with the HR team in the field
Act as the HR Focal Point for all audits. Contribute to the analysis and implementation of all recommendations regarding HR
Oversee the review and continuous improvement of Human Resources processes, policies, tools and templates and draft/update as needed, providing feedback on areas for improvement
Oversee the updating of any board/ sitrep linked with HR piloting in Cameroon
Advise on Cameroon legal framework
Prepare and submit monthly, quarterly / annual reports as per the fixed deadlines and provide ad hoc reports as required by management

Learning and Development

Oversee the global and systematic implementation (and documentation) of Performance and Development meetings between managers and their team members.
When the employee profile and performance does not suit the position and its expectations, make sure to follow-up on the situation and guide managers into taking a proper course of action.
Oversee the development of the Learning & Development Country Strategy for Cameroon
Supervise the editing and regular updating of a catalogue of development and learning opportunities that staff in DRC Cameroon would benefit from. Feed it regularly with recommendations and collect feedbacks
Work with senior management to enlist staff who are eligible to benefiting from a learning and development opportunity. Keep track of that information and contribute to the successful and timely implementation
Ensure oversight and consistency in how learning and development is implemented across the different field locations in Cameroon
The responsibilities listed in this job advertisement are not exhaustive and may be readjusted according to operational needs by the Head of Support Services and the Regional HR Manager but will remain in line with the overall purpose of the role.

Required Qualifications

Experience and technical competencies:

Required

University degree, preferably in Social Sciences, Development Studies, Human Resources and International / Humanitarian Law, Communications or similar.
Minimum 5 years’ working experience in Human Resources with at least 3 years in a senior Human Resources management role within an Intertional NGO
Minimum 2 years of experience working with INGOs and international organizations with the following sectors in their portfolio – protection, food security, WASH, shelter, NFIs, mine action, mine risk education, and armed violence reduction
Strong working experience with ERP -HR software solutions (Homère, Saga, other)
Proficiency in common computer packages i.e. Word, Excel, Power point etc
Experience and willingness to work in the field in volatile and insecure areas;
Experience living and working in a cross-cultural, multi-sector, team environment
Ability to work well under pressure and in adverse conditions;
Demonstrated commitment and strict adherence to confidentiality
Effective communication skills (written and verbal);
Languages: Fluency in written and spoken Frend and English other languages used in cameroon be a plus.