HR Officer (Project Management)(P3)

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.

Organizational Setting

The Division of Human Resources (MTHR), within the Department of Management, plans, acquires and manages human resources to effectively implement the IAEA programmes. It thus delivers the full spectrum of human resource services, including HR organizational development and planning, talent acquisition and development, performance management, and administration of compensation and benefits. The Division serves a multicultural workforce of approximately 2300 people from diverse scientific, technical, managerial and professional disciplines.

Main Purpose

The HR Officer (Project Management) will play an integral role in overseeing delivery of HR project activity associated with major human resources and business change programmes to further enhance overall customer services and process efficiency. Reporting to the Director of Human Resources (DIR-MTHR) and working closely with functional leads inside and outside the HR division, the HR Officer is leading key projects and responsible for all aspects of the project life cycle.

Role

The HR Officer (Project Management) is: (1) a coordinator gathering contributions from functional heads and ensuring all related project activities are completed within the expected timeline and quality; (2) a leader seeking support and collaboration from project team members; and (3) a risk controller managing project risks including the development of contingency plans.

Functions / Key Results Expected

• Develop HR project plans to ensure key deliverables, milestones, stakeholders, resources and budget are identified and documented.
• Work with key stakeholders and project teams to ensure the delivery of key project-related deliverables/milestones on time and within budget, resource, and policy; ensure that projects are effectively implemented.
• Manage relationships with all third-party entities such as system integrators, contractors, or consultants, to achieve the desired project outcomes.
• Identify, and anticipate in a timely manner, potential risks and issues and advise on mitigating measures.
• Ensure effective communication to ensure stakeholders are aware of project activities and progress in a timely and consistent manner.
• Devises and manages a regular project reporting mechanism for the HR team and relevant business leaders.
• Perform any other assigned duties as required.

Competencies and Expertise

Core Competencies(Competency Framework)

Name	Definition
Communication	Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results	Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork	Actively contributes to achieving team results. Supports team decisions.
Planning and Organizing	Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name	Definition
Client orientation	Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
Knowledge sharing and learning	Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively.
Technical/scientific credibility	Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

Required Expertise

Function	Name	Expertise Description
Human Resources	Change Management	Ability to adapt and manage deliverables and resources in a changing environment.
Human Resources	International Human Resource Management	Knowledge of international HR management issues and practices, including UN Common System regulations and rules.
Administrative Support	MS Office (Word, Excel, Outlook, PowerPoint)	Proficiency in the use of MS Office software products.
Management and Programme Analysis	Project Management	Experience in the areas of project management, planning, organizing, and delivering on time and on target.

Qualifications, Experience and Language skills

Bachelor’s Degree – University Degree in Business Administration, Human Resources or other related field.

Minimum of five years of progressively responsible professional experience in human resources management preferably in an International Organization.
Experience in the areas of project management, planning, organizing, and delivering on time and on target.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 38344, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.