HR PAYROLL & DATA OFFICER

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles. The ICRC’s Regional Delegation in Nairobi co-ordinates the institution’s humanitarian activities in Kenya, Tanzania, and Djibouti.

Overall Responsibility

The HR Payroll Officer works under the supervision of the Payroll & Data Team leader and is responsible for the payroll of 500-1000 staffs in different countries. The incumbent assumes key functions in the internal control of our payroll and is an expert with regards to tax and statutory. They are also proficient in HR Tools and data management, ensuring payroll operations run smoothly, data is accurately maintained, and compliance is achieved, contributing to the overall efficiency of the HR department.

Tasks and responsibilities

• Accurately process employee payroll on a regular schedule, ensuring timely and correct payments.
• Manage deductions for taxes, benefits, and other withholdings.
• Ensure payroll complies with the specific tax laws and regulations.
• Prepare and submit payroll reports to management and other regulatory bodies.
• Maintain and update accurate employee records, including personal information, employment details, and compensation.
• Manage and update the Human Resources Information System (HRIS) with employee and position data as well as payroll information.
• Prepare and file all required payroll tax documents and ensure compliance with tax and social security regulations.
• Assist with payroll audits by providing necessary documentation and information.
• Stay informed about changes in payroll laws and regulations and implement necessary adjustments.
• Address employee questions and concerns regarding payroll, benefits, and deductions.
• Manage payroll and benefits for departing employees, ensuring final payments and necessary documentation are completed.
• Identify and implement improvements in payroll processing and HR data management.
• Utilize payroll systems to increase efficiency.
• Train HR staff and employees on payroll processes and the use of HRIS.
• Work closely with HR, finance, and other departments to ensure accurate and efficient payroll and data management.
• Assist in the development and implementation of payroll policies and procedures.

Minimum Requirements and competencies

• University degree in Human Resource, Business Administration, Accounting or any other related field.
• HR professional certifications such as CHRP or a Higher Diploma in HR are required if the degree is not in HR or related field.
• At least 2-3 years’ in payroll management and HR information systems.
• Must have advanced skills in MS Excel.
• Experience in an international organization or NGO is an added advantage;
• Good knowledge of labour laws and the employment market;
• Excellent command of written and spoken English (Fluency of French is an added advantage);