HR Senior Assistant

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Description

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• create vacancy announcements in UNOPS’ online recruitment system
• support with office-wide email circulations for internal positions
• coordinate with local job website(s) for outreach activities for internal positions
• coordinate the scheduling of interviews and written tests, as appropriate, on behalf of the hiring office
• support with plagiarism and AI checks for the written tests
• conduct background checks
• initiate fee-setting exercises
• take minutes during interviews and finalize the overall selection minutes with active input from panel members (English-language panels)
• Support full recruitment cycle for internal positions up to ICS-7.
• Support the completion of recruitment processes including offers and rejections, and updating the status of recruitment cases in the on-line information system in line with UNOPS policy. 
• Prepare recruitment files and other process approvals. 
• Build and maintain a fluid relationship with clients through constant communication.
• Support efficient, timely, and client-focused selections of new personnel. 
• Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues. 

• Input and update accurate data and information to institutionalize and disseminate knowledge using technology, electronic systems and tools to initiate work and share information with colleagues. 
• Assist with projects in support of recruitment-related initiatives for attainment of business objectives according to corporate HR strategy.
• Contribute to corporate HR initiatives and knowledge networks by assisting with the collection of data on trends, risks and opportunities and by providing collaborative synthesis of lessons learnt and dissemination of best recruitment practices. 
• Support the delivery of training and learning initiatives for personnel on recruitment-related topics.

• Completion of Secondary education is required. 
• First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable but not a requirement and may substitute for some of the required years of experience.

• Minimum of five years of relevant experience in an international and/or national organization in providing support to recruitments and/or HR-generalist services is required.
• Proficiency in computers and office software packages and experience in handling of web-based management systems is required.

• Full knowledge of English is required. 
• Knowledge of another official UNOPS language is an asset.

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