HR Senior Assistant

tendersglobal.net

Job Description

The Appointment and Selection Board (ASB) and Appointment and Selection Panel (ASP) are the Central Review Body (CRB) set up by the Executive Director to ensure that staff selection processes at UNOPS are compliant, efficient and transparent. The ASB performs this critical function by reviewing relevant recruitment cases for adherence to UN rules and regulations, and making recommendations accordingly.

The HR Senior Assistant (ASB) reports into the HR Specialist and provides secretariat support to the ASB/ASP to ensure the overall planning, coordination and facilitation of the ASB’s work. Key tasks performed by the HR Senior Assistant (ASB), as assigned by the HR Specialist (ASB), include planning and organizing ASB meetings, reviewing and curating relevant documents, and ensuring that follow-up actions from ASB decisions are closed out in line with agreed timeframes.

Functional Responsibilities:

Summary of functions:

Administration and coordination of board meetings
Coordination and communication of board recommendations and appointment decisions
Monitoring and Reporting

HR Administration:

Administration and coordination of board meetings
Organize ASB meetings and coordinate members’ participation, ensuring active and well distributed participation among members.
Provide ASB meeting support, e.g. assisting the HR Specialist to develop the agenda, collate and circulate papers, prepare and circulate minutes, etc.
Assist the HR Specialist in design and delivery of training and other relevant activities which sustain members’ understanding of the role and function of the Board.
Circulate emerging information to Board members.
Coordinate Board members’ inputs on papers and seek inputs from other key internal stakeholders as may be required.
Assist the HR Specialist in curating and disseminating materials related to HR policy and procedural advice to ASB members during meetings.
Assist the HR Specialist in ensuring that all relevant information and documentation required for a swift and comprehensive review process by the ASB is collated, organized and distributed on time.
Coordination of board recommendations and appointment decisions
Drive implementation of Board recommendations. Ensure the recommendations are processed in a timely manner and coordinate with relevant appointment authorities, including senior management, to do so.
Coordinate and communicate the efficient management of recommendations and appointment decisions, working with relevant appointment authorities (e.g. Regional Directors, PCG Directors, Executive and Deputy Executive Directors)
Build and maintain Board records, e.g. minutes, recommendations, etc, through an effective and efficient document management system.

Monitoring and Reporting:

Assist the HR Specialist in monitoring Board compliance with procedures, Service Level Agreements (SLAs) and Turnaround Times (TATs).
Assist the HR Specialist in monitoring implementation of staff recruitment policies and procedures.
Assist the HR Specialist in sourcing, analyzing, summarizing and reporting data to identify trends or patterns about the ASB’s work.
Prepare reports for knowledge management and continuous process improvement for the board and related process

Administrative support:

Provide effective administration and support on HR projects and/or activities, as may be required in the team, using discretion and professionalism

Education/Experience/Language requirements:

Education:

Completion of secondary education is mandatory. A Bachelor’s degree or equivalent in Human Resource Management, Public or Business Administration, and/ or other disciplines would be an asset and may compensate for some of the required years of experience (but is not mandatory).

Experience:

A minimum of five (5) years of progressively responsible experience in human resources management, administration, project support or related areas is required with completion of secondary education.
Experience of working with recruitment support and / or HR processes is an advantage
Demonstrable understanding and application of HR and recruitment processes within the UN system, international organizations or intergovernmental organization is desirable.
Experience in data analysis is required.
Experience in analyzing and optimizing processes is desirable.

Language Requirements:

Fluent in spoken and written English.
Knowledge of another official UNOPS language is an asset.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=27362#3

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