HR Senior Officer - Tenders Global
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HR Senior Officer

  • Contract
  • Kyiv
  • Posted 3 months ago

UNOPS - United Nations Office for Project Services

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Job categories Human Resources
Vacancy code VA/2024/B5116/28521
Department/office ECR, UAMCO, Ukraine MCO
Duty station Kyiv, Ukraine
Contract type Local ICA Specialist
Contract level LICA Specialist-9
Duration Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance
Application period 11-Jul-2024 to 25-Jul-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Under the guidance of the HR Manager, the HR Senior Officer ensures consistent delivery of efficient and effective HR services to the client office(s). S/he interprets and applies HR policies, rules, regulations, and internal procedures to the management of key HR service lines and systems to support hiring managers in the sourcing, recruitment, selection, placement, realignment, and retention of the best available talent from internal and external sources.  The incumbent provides solutions to a wide spectrum of complex HR issues, advice to international and national personnel, maintains oversight over the HR management of project personnel, and promotes a collaborative, client-oriented approach, contributing to the maintenance of high personnel morale. 

The HR Senior Officer works in close collaboration with the programmes, operations and project teams in the respective office/s, in ensuring successful performance in HR management.

Summary of Key Functions  

  1. Support to policy development and implementation
  2. Advisory Services
  3. Talent Acquisition and Administration
  4. Team Management 
  5. Knowledge Building and Knowledge Sharing
Support to policy development and implementation

  • Contribute to HR policy development and corporate HR initiatives by assisting to generate and maintain data on trends, risks and opportunities and sharing local HR best practices.
  • Undertake projects in support of the HR initiatives for attainment of business objectives in line with the corporate HR strategy.  
  • Generate strategic and operational workforce data for planning, including related statistical summaries and movements of UNOPS personnel within the relevant business unit/s. 
  • Ensure appropriate mapping of HR business processes to enable efficient and effective services and workflows.
  • Communicate HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.
Advisory Services

  • Provide guidance on HR related systems and processes, including but not limited to, Recruitment, Contracts, Position Management, Benefits and Entitlements consistent with UNOPS rules and procedures.
  • Provide advice to personnel on HR services such as the performance appraisal process, learning & development activities, contracts, benefits, entitlements and remuneration and career development.
  • In collaboration with IPAS HR, assist to provide guidance as needed on sensitive matters including grievances, potential violations in code of conduct, harassment, abuse, workplace disputes, performance improvement plans, complex employee relations matters, etc.
  • Encourage line management responsibility for implementation of HR policies and effective team management, providing guidance and coaching as needed. Foster the relationship between supervisors and personnel encouraging dialogue and two-way constructive feedback.
  • Collaborate with leadership to support institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.
Talent Acquisition and Administration:

  • Implement talent acquisition activities in line with UNOPS policies and processes covering Recruitment, Onboarding, Position Management, Job Classification, Performance Management, Learning and Development, Change Management, Salary and Benefit administration, Contract Administration, Succession Planning and Out-processing.
  • In collaboration with IPAS HR, oversee administration of entitlements for all personnel and the efficient administration of contractual modalities, loans, exchanges, and secondments in the region. Inform and advise UNOPS and project personnel, consultants, partners on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
  • Oversee the provision of personnel reporting within the office, ensuring that systems and data are updated and in place.
  • Lead recruitment processes ensuring best practices are used for effective and efficient talent acquisition in line with UNOPS policy.  Utilize and maintain recruitment plans, tools and policy guidance to efficiently and effectively recruit and retain a diverse workforce to meet the needs of the business objectives. Maintain personnel rosters.
  • Provide support in realignment exercises, including job fairs, to ensure timely competency elaboration, sourcing, selection, placement of required talent and transitions as well as due process. 
  • In collaboration with HQ, identify key talent areas and provide coherent, well-developed plans for obtaining, developing, and managing critical talent.  Develop, utilize and recruitment plans, tools and policy guidance to efficiently and effectively recruit and retain a diverse workforce to meet the needs of the business objectives. 
  • Liaise with UNOPS’ HR related units such as SSC on all personnel administration matters.
  • Implement organizational changes and realignment exercises affecting personnel in UNOPS in accordance with UNOPS policy, ensuring personneling actions are taken in an efficient manner.
  • Partner with business units to take a lead role in engagement and work enrichment initiatives and development of annual training plans in collaboration with PCG.  
Team Management

  • Act as Officer in Charge of the HR Section in the absence of the HR Manager.
  • Other duties as required by the HR Manager or Head of Support Services.
Knowledge building and Knowledge sharing

  • Organize, facilitate and/or deliver training and learning initiatives for personnel on HR-related topics.
  • Contribute to HR knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 
  • Maintain HR analytic parameters and data. Lead the analysis, reporting and dashboards of personnel.
  • Analyze and prepare reports and dashboards from UAMCO people data. 
Impact of Results

The effective and successful achievement of results by the HR Senior Analyst directly impact on the efficient performance of HR systems, talent acquisition and administrative services of the relevant business unit.  These affect client satisfaction and the readiness and capabilities of the human capital of the unit, to effectively develop and implement the programmes and projects of UNOPS.  This promotes the credibility of the organization as an effective service provider in project services and management.

Education/Experience/Language requirements

Education: 

  • Advanced University degree in Human Resources management, Business Administration, social or behavioral sciences with 2 years of relevant experience is required, OR
  • A First University degree in Human Resources management or related fields with 4 years years of relevant experience is required
Experience:

  • A minimum of two years of professional-level human resources management experience, including HR advisory services, in a major area(s) of human resources management (HR Contract Administration, HR Reporting, Recruitment or Organizational Design) in an international, public or corporate organization at the national and/or international level is required. 
  • Proficiency in the usage of computers and office software packages (MS Office) as well as web-based management systems is required.
  • Releva Experience in a multicultural setting is desirable.  
Language: 

  • Fluent in English (read, write and speak) is required

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