HR Specialist

tendersglobal.net

Job Description

In accordance with DRC Policies and Procedures and working closely with Field Offices Managers and HR & Admin Manager, the HR Specialist will handle & facilitate the national staff recruitment, onboarding and development of DRC team in AO and CO. She/he will work on Dynamics database (DRC’s ERP system), ensuring regular updates and availability of quality data to inform decision-making. . The HR Specialist will encourage staff to identify and uptake ways to promote women leadership within the organization, including trainings and other events. The incumbent will support staff development activities, by promoting DRC Learning Catalogue and more.

Female candidates are strongly encouraged to apply.
Main tasks and Responsibilities:
In accordance with DRC Human Resource policy, the Human Resource Specialist will:
Recruitment, development and people planning:

  • Handle and facilitate national staff recruitment process for both management and non- management positions for assigned field offices (Filed Offices and Country Office), ensuring compliance with recruitment process
  • Prepare monthly payroll and terminal benefits
  • Advise program Managers, Area Managers, and the HR and Admin Manager to ensure all human resource functions are managed as per the labour law and DRC policy and procedures
  • Conduct orientation to all newly hired staff on DRC Gender strategy, Code of Conduct, HR Manual, and DRC-Dynamics self-service system.
  • Provide training on Employee self-service on how to complete Annual performance review and goal setting in Dynamics.
HR data management in Dynamics:
  • Update the HR module information on Dynamics, ensuring accuracy and quality of data.
  • Ensure data of staff hired/ terminated are uploaded/updated in DRC Dynamics, as necessary for assigned field offices (Filed Offices and Country Office)
  • Ensure checklists on Dynamics are completed for all new staff and all User Manuals are filled for HR processes.
  • Update checklists, Create Annual Staff Calendars, and create different formats on DRC Dynamics, as required.
  • Update any changes in the staff status (Transfer, promotion, extension and termination) in DRC Dynamics for assigned field offices (Filed Offices and Country Office).
  • Compile payroll information from field office HR & Admin Officers and input on the software to prepare the payroll and submit to finance              
  • Act as the Country Office Super User for DRC Dynamics Employee Self-Service troubleshooting and support for assigned field offices (Filed Offices and Country Office)
  • Prepare analysis and reports on HR using Dynamics
Training and Development:
  • Support staff development activities including promoting the use of DRC Learning Catalogue.
  • Hold quarterly staff development webinars with all DRC Ethiopia staff (via Microsoft Teams) to inform them of online and offline opportunities for development.
  • Ensure that all staff are aware of updating their employee self-service profiles on DRC Dynamics with any new certificates or training programs completed.
  • Provide onboarding training for non-management staff for assigned field office (Filed Offices and Country Office)
  • Provide and facilitate training initiatives on CoC (code of conduct, HR policy and any related updates)
  • Proactively engage with the team towards the achievement of gender targets based on Country strategy.
  • Encourage colleagues to promote women leadership in recruitment, performance management, trainings, as well as gender balance among Country and Field office staff.
  • Post and distribute communication material to all staff whenever necessary.
Other:
  • Actively participate in different task force, if any, as assigned by the HR and Admin Manager or the Country SMT
  • Any other duties as directed by the HR and Admin Manager.
Experience and technical competencies:
  • Minimum 3 years’ working experience in Human Resources with at least 2 years in a senior Human Resources Officer role within an INGO
  • Demonstrated understanding and working knowledge/experience of Human Resources Management principles, concepts & processes
  • Extensive knowledge on local labor law
  • Excellent skills in handling and advising on complex people management issues
  • Experience in developing Human Resources strategies and policies, and driving implementation
  • Experience using an online system for recruitments
  • Full professional proficiency in English
Education:
  • BA in Human Resource Management or other relevant field of study.
  • At least 3 years’ experience working with INGOs and/or international agencies on similar duties.
Language:
  • English and Amharic and other local language is advantageous.
Source: https://job.drc.ngo/jobs/job?id=170041

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