HSSE Occupational Health and Safety Senior Assistant

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Job Description

The Health, Safety, Social and Environmental (HSSE) Management unit falls under the UNOPS Shared Services Centre (SSC) Group. It is responsible for supporting the development and implementation of HSSE good practices in UNOPS projects and operations in line with UNOPS policies, UN common system standards and international best practices.
Under the direct supervision of the Health and Safety Specialist and overall guidance from the HSSE Head of Unit, the HSSE Senior Assistant will be responsible for supporting a variety of tasks, work packages and projects with the HSSE Management team at UNOPS Headquarters in Copenhagen.
Functional Responsibilities:
Duties and responsibilities may comprise, but are not limited to, the following:

HSSE Management System
Support the HS Specialist in monitoring progress and implementing work packages for the HS programme and plan including the preparation of actions to be taken on key objectives and targets from the HS plan and tracking progress against the set deadlines.
Assist during preparation of HS reviews and inspections by organising meetings, gathering necessary documents, maintaining review records and compiling review trails.
Support in continuous improvement of incident management by improving hazard identification, incident reporting/investigation, and sharing lessons learned . The support involves updating incident library databases, creating campaign materials and posters and collaborating with relevant units to ensure quality, and preparing campaign reports.

Monitoring of HS Performance and Supporting training:

Contribute to corporate HS initiatives and knowledge networks by assisting with the collection of data on trends, risks, and opportunities. Share learned lessons and best practices through collaborative analysis.
Use electronic HS systems and tools to initiate work, share information with colleagues, and help ensure proper implementation of the HS digital system for projects and facilities. Assist country teams in using key functionalities of the HS digitised system and maintain accurate records.
Coordinate the development and maintenance of the internal HS training files and the external HS training program including assisting the external service provider with course additions, participant enrollment, and training record analysis
Assist the HS Specialist with the review and monitoring of HS performance through tracking of HS issues through the HS digital and manual systems

Knowledge management and communication :

Assist the HSSE team in collecting feedback, suggestions, and internal knowledge on occupational health and safety protocols and best practices so that this information can be utilised to create and improve internal guidelines for health and safety processes.
Maintenance of systems and procedures to improve communication flow within the team to meet team demands and requirements
Establish and maintain constant communication with the HSSE network and provide support with updating of the HSSE intranet and screening of in-coming communication to the HSSE mailbo
Support the team with the creation of progress reports, dashboards, etc.; and perform any other ad hoc tasks in support of the team activities as requested

Administrative Support

Provide effective administration and support on HS projects and/or activities, as may be required in the team.
Take minutes during meetings and finalise overall meeting reports with input from other team members
Support HSSE administration tasks including procurement exercises, supporting HSSE retainers assignments and payments, and logistics and coordination prior to HSSE events, campaigns and missions

Education/Experience/Language requirements:
Education :

Minimum secondary school diploma or high school diploma.
A university degree in Occupational Health & Safety, Civil Engineering, Environmental Management, Social Development, Sustainability or other relevant discipline is strongly preferred and can compensate for some of the required years of experience.

Experience:

At least 5 years of relevant experience in HSSE is required with a high school diploma, while a minimum of 1 year of relevant experience is required with a first-level University degree preferably in Occupational Health and Safety, Environmental Science, Engineering, Political Studies, International Relations, Development Studies, or a related field.
Strong computer literacy as well experience using Google Workspace, preferably Google sheet, Google doc, Google slides and Google drive, is required.
Professional experience in an international context or development is highly desirable.

Languages: