Human resource & Administration assistant - Tenders Global

Human resource & Administration assistant

Danish Refugee Council

tendersglobal.net

<!–

Description

–>

The HR & Admin Assistant position has an area focus and ensures compliance to DRC policies and procedures. The post holder is responsible for providing human resource and administrative support to the DRC area office. S/he works closely with the Base manager and relevant staff to ensure processes are executed in a well-coordinated, well-informed and timely manner. S/he is responsible for running of day-to-day HR & Administrative activities in area Office.
Responsibilities:
Human Resources:
  • Ensure DRC’s HR policies & procedures are applied and compliant at all times.
  • Supports all phases of the recruitment process as required.
  • Ensure proper tracking of staff leave with close coordination with HR & Admin Team Leader and Base Manager.
  • Draft new and renewed staff contracts (along with the required attachment) in timely manner.
  • Ensure DRC ID cards are issued to new staff on the first working day.
  • Ensure all staff personal files are updated according to the DRC’s checklist on constant basis.
  • Support and assist with the Performance & Development process.
  • Assist in promoting the DRC Learning Catalogue.
  • Serve as the liaison on national staff insurance issues.
  • Ensure to share exited staffs list to be removed from active medical list with HR/Admin TL
  • Ensure exit procedures are made for all staff in coordination with other required departments.
  • Assist managers and staff on effective performance management and administer the collation of performance management documentation.
  • Support staff development activities including promoting the DRC Learning catalogue
  • Assist area Team Leader – HR & Admin to perform administrative tasks on DRC Dynamics.
  • Ensure proper management of casual enumerators and another casual worker roster list.
  • Prepare and ensure compliance of casual staffs’ contracts and signing of COC and PSEAH policies
Administration:
  • Assist administrative functions internally and externally – suppliers, hotels, etc
  • Assist security clearances in liaison with area safety team – as required.
  • Assist that DRC office equipment (power, telephone, water etc) and are in good condition including necessary repairs and maintenance. 
  • Assist processing and payments of monthly utilities for both office and guesthouse including assist in updating the monthly invoice tracking sheets on regular basis.
  • Establish and maintain mail recording and filing system including proper labelling
  • Organize and provide support to workshops and meetings and act as an alternate secretary for meeting
  • Assist issuing DRC ID cards and insurance cards to new employees.
  • Raise PR (Purchase Requisition) and Cash Advance on DRC Dynamics – as required
  • Ensure to keep track of office, GH, and other administrative agreements for the base office.
  • Ensure to share challenges arising from renewals and landlords’ collaborations with the Base manager in copy of the HR/Admin TL.
  • Ensure proper management of Beletweyne Guest house, visitors’ satisfaction and compliance with DRC Somalia GH SOPs and standards.
  • Support all DRC Somalia staffs visiting Beletweyne with hotel booking and facilitating accommodation arrangements as requested
Experience, Education and technical competencies: 
  • Minimum of 1 years of relevant work experience in similar field with INGO or UN.
  • Diploma in Business Administration or equivalent professional qualification.
  • Advanced proficiency skills in MS Word applications
  • Experience in training and capacity building of national staff
  • Well-developed organizational and planning skills in order to meet deadlines with limited supervision.
Languages:
  • Fluency in written and spoken Somali & English.

<!—

<!–

–>

To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this internship posting.

Job Location