Human resource & Administration assistant

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Description

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• Ensure DRC’s HR policies & procedures are applied and compliant at all times.
• Supports all phases of the recruitment process as required.
• Ensure proper tracking of staff leave with close coordination with HR & Admin Team Leader and Base Manager.
• Draft new and renewed staff contracts (along with the required attachment) in timely manner.
• Ensure DRC ID cards are issued to new staff on the first working day.
• Ensure all staff personal files are updated according to the DRC’s checklist on constant basis.
• Support and assist with the Performance & Development process.
• Assist in promoting the DRC Learning Catalogue.
• Serve as the liaison on national staff insurance issues.
• Ensure to share exited staffs list to be removed from active medical list with HR/Admin TL
• Ensure exit procedures are made for all staff in coordination with other required departments.
• Assist managers and staff on effective performance management and administer the collation of performance management documentation.
• Support staff development activities including promoting the DRC Learning catalogue
• Assist area Team Leader – HR & Admin to perform administrative tasks on DRC Dynamics.
• Ensure proper management of casual enumerators and another casual worker roster list.
• Prepare and ensure compliance of casual staffs’ contracts and signing of COC and PSEAH policies

• Assist administrative functions internally and externally – suppliers, hotels, etc
• Assist security clearances in liaison with area safety team – as required.
• Assist that DRC office equipment (power, telephone, water etc) and are in good condition including necessary repairs and maintenance. 
• Assist processing and payments of monthly utilities for both office and guesthouse including assist in updating the monthly invoice tracking sheets on regular basis.
• Establish and maintain mail recording and filing system including proper labelling
• Organize and provide support to workshops and meetings and act as an alternate secretary for meeting
• Assist issuing DRC ID cards and insurance cards to new employees.
• Raise PR (Purchase Requisition) and Cash Advance on DRC Dynamics – as required
• Ensure to keep track of office, GH, and other administrative agreements for the base office.
• Ensure to share challenges arising from renewals and landlords’ collaborations with the Base manager in copy of the HR/Admin TL.
• Ensure proper management of Beletweyne Guest house, visitors’ satisfaction and compliance with DRC Somalia GH SOPs and standards.
• Support all DRC Somalia staffs visiting Beletweyne with hotel booking and facilitating accommodation arrangements as requested

• Minimum of 1 years of relevant work experience in similar field with INGO or UN.
• Diploma in Business Administration or equivalent professional qualification.
• Advanced proficiency skills in MS Word applications
• Experience in training and capacity building of national staff
• Well-developed organizational and planning skills in order to meet deadlines with limited supervision.

• Fluency in written and spoken Somali & English.

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