Human Resource Assistant CIMMYT

Reference number: 202442
Job status: In-progress
Job category: Local Position
Duty station: Kiboko, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

Overview

The purpose of this role is to manage and maintain confidential employee and casual worker records, respond to HR-related queries, and support initiatives that foster a positive work culture and employee morale. This includes disseminating HR policies and procedures clearly, ensuring compliance with Labor laws and organizational regulations, and contributing to the continuous improvement of HR processes. The role also involves serving as a point of contact for HR inquiries, coordinating internal communication, assisting in occupational health and safety measures, compiling HR metrics, and handling payroll processes with accuracy and compliance at Kiboko.

Duties and responsibilities

1.HR Administration:

·Maintain employee records and ensure the accuracy and
confidentiality of HR data. Operate the Human Resources Information System
(Dynamics HRM) to track and update employee information.

·Responding to employee /casuals queries regarding HR policies and
procedures

·Support initiatives that promote positive work culture and
employee morale.

·Assess, document, improve and operate HR’s involvement in all
casual and temporary labor agreements in coordination with all stakeholders.

·Assist in dissemination of HR policies and procedures in clear
understandable way to the employees /casuals.

·Ensure compliance with labour laws and organization regulations in
an adaptable manner.

·Contributing to the continuous improvement of HR process and
practice

·Coordinate and facilitate clear and open communication between the
casuals.

·Coordinate internal communication related to HR policies and
update the field-based staff.

·Assist in coordinating and implementing occupational health and
safety (OHS) measures in the field.

·Implement Medical and OHS measures as required and suggest
continued improvements.

·Assist in compiling HR metrics and generation report such as
employee turnover, engagements and other HR related metrics.

·Responsible for well-being activities with planning and
coordinating various programs to enhance physical, mental, and emotional health
within the organization and organizing training activities.

·Maintain updated and organized payroll records.

·Generate and manage payroll reports.

·Accurately calculate wages and deductions.

·Address employee and casual worker inquiries regarding pay and
deductions.

·Ensure payroll processes comply with
local regulations.

2.Payroll management:

·Generating payroll reports, maintaining
updated and organized payroll records, accurately calculating wages and
deductions, addressing employee inquiries about pay and deductions, and
ensuring compliance with local payroll regulations.

Requirements

·Bachelor’s degree /Higher diploma in
HR related field or Business Administration or a related field.

·Minimum of 3 Years with relevant
experience and experience in causal management is an added advantage.

·Proficiency in IT, payroll system is
an added advantage.

Education, knowledge and experience

•Bachelor’s degree /Higher diploma in HR related field or Business Administration or a related field.
•Minimum of 3 Years with relevant experience and experience in causal management is an added advantage.
•Proficiency in IT, payroll system is an added advantage.

Terms and conditions

•This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.

•The appointment will be for a period of two (2) years, inclusive of a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.

•The duty station will be in Kiboko, Makueni County, Kenya.

Application process

The application deadline is 04 Aug 2024
We will acknowledge all applications, but will contact only short-listed candidates.