Human Resources Admin Assistant

The main objective of HR/Admin assistant is to ensure effective delivery service in suboffice. The support services manager and HR / Admin Officer will work closely with the HR/Admin assistant and support the implementation of HR services.

HR/Admin assistant is involved to support Admin / HR officer and team leader support services in smooth implementation of HR & administration responsibilities in field office. Their work, which is often decidedly administrative in nature, involves documenting, absences, performance reports, and compensation and benefits information.

Responsibilities:

• Understand standard HR practices, policies and procedures, take primary responsibility to run the HR functions according to the DRC Operations Handbook.
• Ensure the presence of up-to-date HR documentation and recordkeeping to ensure effective administration and information management.
• Collect HR documents and forms from newly hired employees and file the documents as required.
• Ensure new team member receives required equipment (computer, phone, desk, email addresses, Identity cards etc) on 1st day of reporting.
• Induction/onboarding; In liaison with other departments, arrange for on boarding for all newly recruited staff in their first week as per set guidelines.
• Implement policies on issues like working conditions, performance, equal opportunity
• Scan HR related documents and archive them electronically in an organized manner.
• Ensuring good record of staff attendance sheets, leave request forms, and track staff attendance and leave records.
• Review monthly timesheets, scan and file them electronically.
• Taking record of incoming and outgoing correspondences and registering them
• Office management and making sure office environment and guest houses look neat and professional
• Perform any other related activities as assigned by the supervisor relevant to the capacity and role.

Experience and technical competencies: 

• At least one year of work experience in professional settings.
• Strong communication skills, both verbal and written.
• Experience working in multi-cultural work settings.
• Ability to establish and maintain good working relationships in a multi-ethnic group.

Education/qualifications:

• University degree with a focus on business administration and/or human resources management, or similar field.
• Possess excellent written and verbal communication skills in English and Dari/Pashto.
• Basic computer literacy in MS Office packages.
• Well organized and proactive approach to work.
• Highly motivated for his/her professional and academic improvement.

Languages:

• Professionally understand (read and write) Pashto and Dari.
• Good understand of English

Source:   https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=172675&DepartmentId=19150&MediaId=5