Human Resources Administrative Support

Work Location

PANAMA CITY

Expected duration

6 MONTHS

Duties and Responsibilities

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The UNEP Latin America and the Caribbean Office (LAC Office), located in Panama City, Panama, works closely with the 33 countries of the region and its activities are integrated into the Medium-Term Strategy and the Programme of Work approved by the United Nations Environment Assembly (UNEA). UNEP’s Latin America and the Caribbean Office (LACO) helps to implement UNEP’s programs by initiating, coordinating, and catalyzing regional and sub-regional cooperation and action in response to environmental challenges, opportunities and emergencies. The Administration Unit provides support in all administrative matters related to the function of this Regional Office including administration of premises, human resources, procurement and ICT. The Intern will work under the supervision of the Administrative Officer (Finance and Human Resources) and the human resources assistant. The Internship is UNPAID and full-time. Interns work five days per week (40 hours) under the supervision of a staff member in the Administration Unit at UNEP Latin America and The Caribbean Office. Four interns are sought for a six-month internship period. The Internship is UNPAID and full-time. Daily responsibilities will depend on the individual’s background, the intern’s assigned office as well as the internship period. Under the direct supervision of the Administrative Officer (Finance and Human Resources) and the human resources assistant ,the intern will be oriented to support HR, and administrative functions to ensure smooth operations within the organization • Contribute to review consultant and individual contractors’ terms of reference for publication in Inspira. • Assist in the review and compilation of supporting documents requested to enable subsequent steps prior to consultant and individual contractor’s contract issuance. • Provide support in the elaboration of certifications requested by staff and consultants. • Assist in the update of human resources workflows and procedures under the constant initiative to enhance and improve them. • Assist human resources unit with inputs to answers general queries on HR process. • Document, archive, feed and keep control of human resources contracts database. • Assist in the elaboration of inputs for training courses and workshops. • Contribute with inputs and data for reports requested within the Administration Unit • Participate in various administrative tasks related to data analysis and reporting. • Participate in HR projects and initiatives aimed at enhancing employee experience, talent development and organizational effectiveness. • Provide support in the elaboration of communications, letters, information material, meetings overview, coordinating with different stakeholders, compiling statistics. • Any other assistance requested by the officers.

Qualifications/special skills

Competencies Communication:  Speaks and writes clearly and effectively.  Listens to others, correctly interprets messages from others and responds appropriately.  Asks questions to clarify and exhibits interest in having two-way communication.  Tailors language, tone, style and format to match the audience.  Demonstrates openness in sharing information and keeping people informed. Teamwork:  Works collaboratively with colleagues to achieve organizational goals.  Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.  Places team agenda before personal agenda  Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.  Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation:  Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.  Establishes and maintains productive partnerships with clients by gaining their trust and respect.  Identifies clients’ needs and matches them to appropriate solutions.  Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.  Keeps clients informed of progress or setbacks in projects.  Meets timeline for delivery of products or services to client. Education Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher); b. Be enrolled in the final academic year of a first university degree program (minimum bachelor’s level or equivalent); c. Have graduated with a university degree. Be computer literate in standard software applications. Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. Final year undergraduate or master’s degree student in Administration, Law, International Relations and/or related field of studies preferred. Work Experience No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship. Languages English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and writing Spanish are required and confident level of English is desired since work will require research and communication, including reading and interviews, in both languages. Knowledge of another UN official language is desirable. Assessment Potential candidates will be contacted by hiring manager directly for further consideration. Your application for this internship must include: 1. A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed. The Cover Note must include: – Title of the degree you are currently pursuing – Graduation Date – IT skills and programmes you are proficient in – Explain why you are the best candidate for this specific internship Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any). 2. Proof of enrolment from current University (if not graduated). 3. A copy of degree certificate (if you have already graduated). Due to a high volume of applications received, ONLY successful candidates will be contacted

Languages

Not available.

Additional Information

Not available.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.