Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of under served populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and
inspiring stories.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
You are invited to join a team of dedicated development professionals whose primary role is to support the Philippines to achieve the 2030 Agenda. As part of the UNDP team your focus will be to work with multiple stakeholders to find the country specific solutions that lead to the eradication of poverty and to ensure no one is left behind – and we reach those furthest behind first.
We place a premium on national ownership in the analysis, design, and implementation of solutions, as well as a partnership-based approach to leverage the range of skills and resources needed – public and private. We work closely with all stakeholders in society to find innovative solutions to old development problems. We are looking for people who are enthusiastic, motivated, and committed to making a positive contribution to Development in the Philippines.
Duties and Responsibilities
Summary of Key Functions:
- Implementation of HR strategies
- Implementation of HR services
- Support to knowledge building and knowledge sharing
1.Ensures implementation of HR strategies focusing on achievement of the following results:
- Full compliance of HR processes and records with UN/UNDP rules, regulations, policies,and strategies.
- Provision of inputs to the Philippine Country Office business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.
- Provision of information to the management and personnel on HR rules and regulations.
2. Implements HR services focusing on achievement of the following results:
- Provide support to regular interaction with GSSC on recruitment processes and contract management.
- For UN Agencies administered by the country office, preparation of draft job descriptions, vacancy announcements, compiling matrixes,screening of candidates, verification of academic background information, request of work references, preparation of long and short lists; facilitating interview panels and performing the function of Secretary in interview panels
- Facilitates the processing of personnel contracts; tracking of information related to positions, recruitment, benefits, and separations; following up and reviewing monthly payroll information.
- Provision of orientation and monitoring of the onboarding process of new staff.
- Update of the CO rosters.
- Maintenance of proper filing system for HR recordsand documents.
- Acts as Leave Monitor and follow up attendance reportsof personnel.
- Support to the internship programme, internship agreements with different universities, as well as non-Reimbursable agreements.
- Support the activities of the HR unit for staff wellbeing.
- Provision of back up functions to HR team during absences.
3.Supports knowledge building and knowledge sharing focusing on achievement of the following results:
- Organization and participation in the trainings for the operations/projects staff on HR.
- Provides support, information and follow up on learning opportunities and activities
- Contribution to knowledge networks and communities of practice.
Institutional Arrangement:
Under the guidance and direct supervision of the HR Associate, the HR Assistant provides HR services ensuring high quality, accuracy, and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.
The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office, HQs, UN Agenciesto exchange information and ensure consistent service delivery.
CORE COMPETENCIES
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously:
LEVEL1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination:
LEVEL 1: Shows drive and motivation, able to delivercalmly in face of adversity, confident.
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, form positive relationships.
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
CROSS-FUNCTIONAL &TECHNICAL COMPETENCIES
Business Development: Knowledge Generation
- Ability to research and turn information into useful knowledge, relevant for context,or responsive to a stated need.
Business Development: Knowledge Facilitation
- Ability to animate individuals and communities of contributors to participate and share, particularly externally.
Business Management: Communication
- Ability to communicate in a clear,concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
- Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business Management: Digital Awareness & Literacy
- Ability and inclination to rapidly adopt new technologies,either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.
HR -People strategy and planning: Job Design
- Ability to design job roles to meet specific organizational objectives
HR- Learning and development: L&D Design
- Knowledge of adult learning principles, instructional design, learning styles, and learning programmes delivery modalities; ability to identify and design effective learning paths, programmes and initiatives.
Minimum education requirements:
- Secondary Education is required.
- Bachelor’s degree in Human Resources, Business Administration, Social Sciences or other related areas will be given due consideration.
Minimum years of relevant work experience
Minimum five (5) years with Secondary education or Bachelor’s degree with two (2) years of progressively responsible human resources experience at the national or international level is required.
Skills in addition to the competencies covered in the Competencies section
- Progressively responsible human resources experience at the national or international level is required
- Demonstrated experience in the usage of computers and office software packages (MS Word, Excel, etc.) is an asset.
- Experienced in various aspects of HR services (e.g. recruitment, onboarding, separation, salaries/benefits entitlement, and other administrative services) is preferred.
- Familiarity with UN/UNDP policies, rules and regulations is highly desirable.
- Experience or familiarity with HR operating and reporting systems, including experience in the use of an ERP system (i.e. Oracle Cloud,SAP or PeopleSoft) is an added advantage.
Language Requirement:
Fluency in English and Pilipino is required.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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