Human Resources Assistant

Org. Setting and Reporting

This position is located in the Office of the High Commissioner for Human Rights (OHCHR), Programme Support and Management Services, Human Resources Management Section. The Human Resources Assistant is responsible for providing HR services to our global client base and reports to a Human Resources Officer/Head.

Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties: Recruitment and placement

• Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
• Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
• Reviews and processes personnel actions through Umoja.
• Advises staff on visa matters. Administration of entitlements
• Reviews and processes requests for entitlements and claims.
• Maintains Umoja entitlements reference tables. Staff development and career support training
• Assists in the organization and conducts of training courses and workshops.
• Provides logistics and administrative support to trainers. Classification
• Assists in reviewing and processing requests for classification.
• Provides advice and answers general queries on classification procedures and processes.

General

• Conducts exit interviews for separating staff and assists him/her in final arrangements.
• Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in Umoja, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Performs other duties as required.

Education

• High school diploma or equivalent is required.

Work Experience

• Seven (7) years of progressively responsible experience in human resources management, administrative services or related area are required. The minimum years of relevant experience is reduced to 5 for candidates who possess a first-level university degree or higher. Experience with an ERP (Enterprise Resource Planning) system is desirable. Direct experience performing HR client services is desirable. Experience serving field based operations is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

Source: https://careers.un.org/jobSearchDescription/234095?language=en