Job Opening
Job Opening ID: 227257
Job Network : Management and Administration
Job Family : Human Resources
Category and Level : General Service and Related Categories, G-6
Duty Station : NEW YORK
Department/Office : Resident Coordinator System
Date Posted : Jan 31, 2024
Deadline : Feb 14, 2024

Org. Setting and Reporting
This position is located in the United Nations Development Coordination Office (DCO), in the Business Management Branch. The Human Resources Assistant reports to the Team Lead Recruitment team.

In its Resolution A/RES/72/279, the United Nations General Assembly endorsed the transformation of the Development) as a stand-alone coordination office within the United Nations Secretariat, namely the Development Coordination Office (DCO). DCO now assumes managerial and oversight functions of the resident coordinator system under the collective ownership of the members of the United Nations Sustainable Development Group (UNSDG).
Responsibilities
Responsibilities:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

Recruitment and placement
• Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
• Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Provides input into policy development for the HR policies of staff in the General Service and related categories.
• Assists in organizing and coordinating assessments; acting as ex-officio in competency-based interview panels.
• Oversees the maintenance and tracking status of job openings.
• Reviews job openings, temporary job openings and submissions on the recommendation of selection of candidates by client Offices.
• Advises staff on visa matters.

Administration of entitlements
• Reviews and processes data pertaining to conditions of service.
• Reviews and processes requests for entitlements and exceptions to the Staff Rules and Regulations, as well as administrative transactions such as preparation of personnel actions, processing of contracts and maintenance of staffing tables.
• Monitors issues on conditions of service of staff and advises the supervisor of any developments and the work of the human resources assistants/HR partners.

Staff development and career support training
•Assists in the development of career development programme within DCO
•Assists in the organization and conduct of training courses and workshops.

General
• Supervises the maintenance of automated databases and the centralized reference and Human
• Resources filing systems.
• Undertakes research on a range of HR related issues, prepares notes/reports, and provides advice on exceptions to policies, regulations and rules in the context of the new delegation of authority framework.
• Supervises compilation and preparation of statistical reports on HR related issues.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for
signature/approval, a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Performs other duties as required.
Competencies
Professionalism: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Understanding of the HR policy framework of a large Organization. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Not available.
Work Experience
A minimum of 7 years of progressively responsible experience in human resources management, administrative services or related area is required.

Experience using recruitment platforms such as Inspira or similar is desired.

Experience in HR Data Management using MS Excel or similar tracking programs is desired.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.