Human Resources Assistant

This position is located within the Office of the Special Envoy of the Secretary-General for Syria in Damascus, Syria. The Human Resources Assistant will report to the Chief Human Resources Officer.

Responsibilities

• Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

RECRUITMENT AND PLACEMENT:

• Assists with the processing of recruitment for international & national positions.
• Assists with the review of applications to ensure the candidates meet eligibility criteria, including requirements stated in the job openings.
• Initiates and follows up on reference checks, in respect of academic verification and employment records, ensuring the completion of the pre-recruitment formalities.
• Initiates and prepares offer of appointment, including Statement of Emoluments, for review by the Chief Human Resources Officer.
• Maintains an up-to-date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters.
• Advises staff and selected candidates on visa procedures and requirements.
• Assists with inductions and administrative arrangements for newly recruited staff.

ADMINISTRATION OF ENTITLEMENTS AND BENEFITS:

• Reviews and maintains time and attendance records of staff, processing leave requests, and liaising with sections and staff in cases of discrepancies.
• Maintains and regularly updates official status files for national staff in missions.
• Processes, under guidance by supervisors, entitlements, and benefits related to conditions of service of staff and advise the supervisor of any developments.
• Assists with monitoring and documentation of issues related to conditions of service of the staff and advises the supervisor of any developments.
• Prepares and drafts statistical reports, memorandums, and faxes for review by the supervisor.

OTHER:

• Assists with the compilation and preparation of statistical reports on HR related areas.
• Assists with the communication to separating staff on exit interviews and assists them with final arrangements.
• Provides general office support services; processes; drafts; edits, proofreads, and finalizes for signature/approval, a variety of correspondence and other communications; Prepares and drafts written responses to queries concerning HR related matters.
• Assists in providing documentation and background materials relating to the classification of posts.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as required.

Education

• High school diploma or equivalent is required.

Work Experience

• At least three (3) years of experience in human resources management, administrative services or related field is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher. Out of these, two (2) years of experience within the United Nations Common System is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Arabic is required.

Source: https://careers.un.org/jobSearchDescription/235381?language=en