Human Resources Assistant

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political missions, Agencies, Funds and Programmes of the UN system worldwide. The position is located within the Human Resources Unit, Central Service, United Nations Global Service Centre (UNGSC) in Brindisi, Italy. The incumbent will report to Chief Human Resources Officer (CHRO).

Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

Recruitment and placement

• Assists with the processing of recruitment for international and national positions.
• Assists with the review of applications to ensure that candidates meet eligibility criteria, including requirements stated in the job openings.
• Initiates and follows-up on reference checks, in respect of academic verifications and employment records, ensuring the completion of the pre-recruitment formalities.
• Initiates and prepares offer of appointment, including Statement of Emoluments, for review by the Human Resources Officer.
• Maintains up to date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters.
• Advises staff and selected candidates on visa procedures and requirements.
• Assists with inductions and administrative arrangements for newly recruited staff. Administration of entitlements and benefits
• Reviews and maintains time and attendance records of staff, processing leave requests, liaising with Sections and staff in cases of discrepancies.
• Maintains and regularly updates official status files for national staff in the missions.
• Processes, under guidance by supervisors, entitlements and benefits related actions in the system.
• Assists with the monitoring and documentation of issues related to conditions of service of staff and advises the supervisor of any developments.
• Prepares and drafts statistical reports, memorandum and faxes for review by the Supervisor.

Others

• Assists with the compilation and preparation of statistical reports on HR related areas.
• Assists with the communication to separating staff on exit interviews and assists them with final arrangements.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; Prepares and drafts written response to queries concerning HR related matters.
• Assists in providing documentation and background materials relating to classification of posts.
• Provide support for outreach activities to identify talent sourcing channels.
• Assist in the communication materials for outreach activities.
• Performs other duties as required.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.

Education

• High school diploma or equivalent is required.

Job – Specific Qualification

• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of three (3) years of progressively responsible experience in human resources management, administrative services, or related area is required. The minimum years of relevant experience is reduced to one (1) year for candidates who possess a first-level university degree or higher. Experience working in an international organization is desirable. Experience working with human resources software using Oracle/PeopleSoft (such as Inspira) or other similar platforms is desirable. Experience in data analytics or related area is desirable. Experience working with outreach materials and outreach events is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Source: https://careers.un.org/jobSearchDescription/234486?language=en