Human Resources Assistant

This position will be based in Odesa, Ukraine with possible travel to other locations in Ukraine. The aim of this position is to support HR Officer and other country program HR staff with document workflow and implementing global HR processes in Odesa office.  

Job Responsibilities

Day-to-day HR Administration

Assist with day-to-day operations of the HR functions and duties in Odesa office.
Provide clerical and administrative support.
Manage documentation related to Incentive workers.
Manage business trips orders and other related documentation.
Compile and update employee records (hard and soft copies); 
Maintaining employees’ records in WorkDay system (HRIS); 
Updating HR trackers (leave tracker, personal information, etc); 
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc);
Support HR Officer to deal with employee requests regarding human resources issues, rules, and regulations.
Process document workflow required by Ukrainian legislation (employment contracts, service agreements, orders, letters, etc);
Support Senior HR staff with scanning and maintaining HR archives.
Support HR Officer with organizing team building activities and learning events in close cooperation with administrative team. 
Assist HR Manager with providing information for staff payroll (providing relevant data (absences, bonus, leaves, etc) and information regarding remuneration on service agreements.
Skills and Qualifications required
1+ years’ experience in human resources/ administration.
Good communication and organizational skills.
Advanced knowledge of MS Office.
Advanced knowledge of clerical work and paperwork.
Knowledge of labor legislation.
Familiarity with job boards, and HR software, databases, and management systems.
English level – intermediate or higher, fluency in Ukrainian.
Preferred Qualifications
Bachelor’s degree in human resource management or social sciences (or related field).
Experience in working with HRIS and databases. 
Familiarity with job boards. 
Experience in conducting interviews. 
Experience in organizing events will be an asset. 
Desire to grow professionally with networking and ongoing training opportunities.

WORK ENVIRONMENT AND OTHER RELEVANT INFORMATION
This role requires full-time work in the office
Exempt from overtime
Sometimes work on weekends may be required
Work in the matrix organization
Fast pace of working, multitasking and stressful work
The organization cares about staff and provides flexible working options (start early-finish early, start later-finish later, remote work)

IRC employees are eligible to the following benefits:
Competitive salary
Purposeful job and development opportunities
English classes and unlimited online training courses
Life Insurance
Medical insurance for staff and family members
Free psychological support to employees and their family members 
30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements
Up to 10 days of paid medical leave