Human Resources Assistant

Org. Setting and Reporting

This position is located in the Human Resources Operations Section, Headquarters Client Support Service, Division of Administration, Department of Operational Support. The Human Resources Assistant at this level will report to the Chief of a Unit/Section. The Human Resources Operations team works closely with the Executive Offices and the HR Services Division in the Department of Operational Support.

Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

Recruitment, placement and onboarding:

• Supports the onboarding of external candidates for all types of positions at HQ.
• Supports the filling of posts for all categories through internal movements. i
• Reviews and troubleshoots personnel actions through Umoja.
• Advises HR Partners on matters related to Umoja transactions.

Administration of Entitlements:

• Reviews and processes requests for entitlements and claims received from client offices on HR matters.
• Maintains Umoja entitlements reference tables.
• Keeps abreast of HR policies, conditions of service and of any developments in the various client offices.
• Assist in troubleshooting complex Payroll and insurance related cases and ensures necessary data corrections are taken.
• Assist in data validation and data cleansing activities.
• Provides technical and substantive support to the processing of complex Umoja personnel actions and take corrective action as necessary.

General:

• Assists HR Partners in client offices in separating staff and assists him/her in final arrangements.
• Maintains HR related automated systems and applications including automated databases containing HR related statistics and generates monitoring reports from Umoja and coordinates required data updates with individual HR Partners.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in Umoja, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Performs other duties as required.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of seven years of progressively responsible experience in human resources management, administrative services or related area is required.. Experience in application of Staff Rules and Regulations within the UN or a similar international organization in an operational environment is desirable. Experience in the administration of a broad range of entitlements and benefits using ERP systems such as Umoja (SAP) or similar is desirable. Experience as Local Process Expert on ERP issues related to HR is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Source: https://careers.un.org/jobSearchDescription/243201?language=en