Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

 

We are seeking to employ a candidate for the following position:

Human Resources Assistant

Place of work: Mosul Governorate

Deadline for application: 25/01/2025

 

Main purpose of the job:

Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.

Accountabilities:

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security Tax office files in order to meet legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
• Preparing employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring employees contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Additional HR/ Admin tasks delegated by the Project HR Manager

 

MSF CH/Context Specific Accountabilities:

• Enforce messages on HR policies and procedures to MSF and MOH supervisors and staff (rosters, attendance sheets, leaves..). which also includes briefings for new staff (national and international)

• Support the team in organizing trainings and that involves location, material, and break for trainings, encoding training in the HR Software, and archiving the related documents.
• Carry out supply management (orders, follow-up of the stock, storage conditions, inventories, consumption, etc.) in his or her department, in order to satisfy the needs of material
• Assist in contacting candidates for tests/interviews for recruitments.
• Under supervision of the Admin team leader managing archiving digital and actual documents in reference files in line with MSF’s filing rules.
• Staff supervision for domestic staff, managing guest house affairs (vists, checking living conditions) on regular basis.
• Managing the domestic staff under his/her supervision (working schedule, annual leave management, setting objectives, performance evaluation)

How to Apply:

Interested candidates are invited to submit their complete application file (Updated 2 pages CV + motivation letter+ Certifications & Diploma + ID Card + References), Only applications with complete documentation will be considered.

 

By email to MSFCH-Erbil-Recruitment@geneva.msf.org

 Please indicate “MSL-HR-Assistant” in the e-mail title.

 

We recommend all applicants to write a cover letter introducing yourself, explaining why you are applying for the position, and highlighting why you believe you are suitable for the role. Ensure that your Resume clearly showcases your experience in HR, including specific roles and responsibilities. It is important to demonstrate your administrative skills, understanding of HR policies and procedures, and any experience in recruitment or personnel management. This will help us assess your suitability for the role and understand how your skills align with the job requirements.

 

Only English CVs are considered.

Only shortlisted candidates will be contacted. (Please make sure your email and phone number are updated)

Your application will not be returned to you at any stage of the recruitment process.

Female Candidates are encouraged to apply.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

 

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-erbil-recruitment@geneva.msf.org.