Human Resources Assistant

JOB PURPOSE

 To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client- focused and strategy-oriented HR services.

KEY RESPONSIBILITIES

• Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
• Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
• Liaise with other internal units/offices on HR related matters, i.e., payroll, contracts, etc. and provide necessary information to enable timely HR services.
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements to support analysis and reporting needs.
• Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Draft various HR documentation required for the specific area of work (e.g., employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g., contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
• Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has managed and implemented HR policy and procedures in line with WFPs operating standards.
• Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration.
• Has provided ad-hoc guidance to less experienced staff members.
• Has provided briefing to new recruits as part of the onboarding process.
• Has gained experience working across a range of WFP contexts and with varying strategic priorities.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS

• Education: First university degree in Human Resource Management, Business Administration, Industrial Psychology or related field
• Experience: 5 years of progressive experience in Human Resources with an interest in international humanitarian development
• Language: Fluency in English, both oral and written. Intermediate knowledge of other UN language would be an advantage

Source: https://career5.successfactors.eu//career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=832472