Human Resources Assistant

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Description

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UNICEF’s supply and logistics headquarters – Supply Division – is located in Copenhagen, which is also home to the largest humanitarian warehouse in the world. About a half of the 1000 colleagues are housed in Supply Division, Copenhagen with areas of expertise including logistics, procurement, warehouse management, product innovation, market insights, finance, pharma, nutrition, vaccines, cold chain and health technologies and engineering. Over 1300 colleagues work in the Supply Function across 97 countries and 173 offices and form the Supply Community.

Engaging a highly dynamic and skilled workforce that is driving some of the most cutting-edge work in the sector, the Supply Division’s People strategy aims to create an enabling environment that nurtures talents, fosters growth and promotes excellence in vision and action to deliver results for Children around the world. The HR Centre at Supply Division is a strong Business Partner in this endeavour and works towards providing a robust HR Framework that aligns with the People Strategy.

The Human Resources Assistant position will be part of the People, Performance & Culture Unit and support in Human Resources Planning, Performance Management, Organization Culture and Data & Analytics by carrying out the following tasks:

Support to business partnering:

• Support the management of change processes by advising clientele on changes to HR processes under the guidance of the HR Business Partner
• Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.
• Support unit in developing and rolling out communication campaigns, related content and publishing on sharepoint and other social media platforms

Support in Individual Consultants  engagement and administration of contract services:

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks.
• Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
• Monitors life-cycle of recruitment process to update supervisor as necessary.
• Supports the administration of payments, invoices, timely update of contract completion and closure or extensions where needed
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Support in organization design and job classification:

• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

Support in learning & capacity development:

• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations. 
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

General unit & centre support:

• Drafting and/or processing a variety of correspondence and other communications including digital and social media engagement.
• Setting up and maintaining HR files/records (electronic and paper)
• Keeping track of the unit calendar and key events logistics.
• Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.).
• Supporting cross-unit or general centre needs as required.

To qualify as a Champion for every Child you will have…

Required:

• Completion of secondary education
• Min. 5 years of progressively responsible administrative or clerical work experience of which, at least 2 years’ experience is in data and analytics, preferably in HR

Source: https://jobs.unicef.org/cw/en-us/job/566889

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