Human Resources Assistant

ECA’s mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063. The mission will be guided by ECA’s five strategic directions which are: advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues. This position is in the Recruitment Services Unit, (RSU), Human Resources Management Section (HRMS), Division of Administration (DOA), United Nations Economic Commission for Africa (ECA). The incumbent will work under the overall guidance of the Chief Human Resources officer (CHRO) and the direct supervision of the Chief Recruitment Services Unit (RSU).

Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

RECRUITMENT AND PLACEMENT:

• Processes applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster.
• Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
• Maintains vacancy announcement files and tracks status of vacancy announcements.
• Coordinates with Executive Offices and selected candidates on travel arrangements, visa matters and shipment of personal effects.
• Prepares agenda and provides relevant documentation required for recruitment related meetings.
• Prepares personnel actions.
• Advises staff on visa matters.
• Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors and other modalities of non-staff capacities.
• Assists on outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
• Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).

ADMINISTRATION OF ENTITLEMENTS:

• Reviews and processes requests for entitlements and claims.
• Maintains IMIS entitlements reference tables.
• Assists in the review and processing of data pertaining to conditions of service.

STAFF DEVELOPMENT AND CAREER SUPPORT TRAINING:

• Assists in the organization and conduct of training courses and workshops.
• Provides logistics and administrative support to trainers.

CLASSIFICATION:

• Assists in reviewing and processing requests for classification.
• Provides advice and answers general queries on classification procedures and processes.

GENERAL:

• Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
• Sets up and maintains reference files/records (electronic and paper).
• Schedules appointments/meetings, monitors deadlines, etc.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Maintains automated database containing HR related statistics and prepares periodic reports.
• Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
• Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
• May provide guidance/training to less experienced staff.
• Performs other duties as required.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of five (5) years of progressive work experience in human resources, administration or related field is required. The minimum years of relevant experience is reduced to three years for candidates who possess a first-level university degree or higher. Experience in the use of recruitment tools like PeopleSoft or Inspira is desirable. Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

Source: https://careers.un.org/jobSearchDescription/236276?language=en