Human Resources Assistant

This position is located in the Office of the High Commissioner for Human Rights (OHCHR), Bogotá, Colombia. The incumbent of the post carries out all recruitment, administration of entitlements and other HR related functions for both international and national staff in the office, including the outstations. The incumbent will report to Human Resources Officer.

Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties: Recruitment and placement

• Assists with the processing of recruitment for international and national positions.
• Assists with the review of applications to ensure that candidates meet eligibility criteria, including requirements stated in the job openings.
• Initiates and follows-up on reference checks, in respect of academic verifications and employment records, ensuring the completion of the pre-recruitment formalities.
• Maintains up to date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters.
• Advises staff and selected candidates on visa procedures and requirements.
• Assists with the orientation programme and administrative arrangements for newly recruited staff. Administration of entitlements and benefits
• Reviews and maintains time and attendance records of staff, processing leave requests, liaising with Sections and staff in cases of discrepancies.
• Maintains and regularly updates official status files and other HR related files.
• Processes, under guidance by supervisor, entitlements and benefits related actions in the system, according to role assigned.
• Assists with the monitoring and documentation of issues related to conditions of service of staff and advises the supervisor of any developments.
• Prepares and drafts statistical reports, memorandum and faxes for review by the Supervisor. Others
• Assists with the compilation and preparation of statistical reports on HR related areas.
• Assisting in the organization and conduct of training activities and workshops.
• Assists with the communication to separating staff on exit interviews and assists them with final arrangements.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; Prepares and drafts written response to queries concerning HR related matters.
• Assists in providing documentation and background materials relating to classification of posts.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and provides guidance on polices, rules and regulations.
• Performs other duties as required.

Education

• High school diploma or equivalent is required.

Job – Specific Qualification

• Technical or vocational courses in human resources, business administration, personnel administration or contracts administration are desirable.

Work Experience

• A minimum of three (3) years of progressively responsible experience in human resources management, administrative services or related area is required. The minimum years of relevant experience is reduced to one (1) year for candidates who possess a first-level university degree or higher. Experience with United Nations rules and procedures relating to staffing and recruitment and other human resources matters is desirable. Experience working with human resources software using Oracle/PeopleSoft (such as Inspira) or other similar platforms is desirable. Experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written Spanish is required. Knowledge of English is required.

Source: https://careers.un.org/jobSearchDescription/236247?language=en