Human Resources Assistant

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Description

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• Assist management and employees in Human Resources related issues and concerns;
• To provide input to Human Resources processes and suggests improvements or weakness identified;
• Lead the recruitment of staff for the area including advertising, prepare long list, organizing interviews, reference checks and relevant documentation; 
• Ensures compliance of personnel documentation with legislation in the field of labor law and personal data protection. Interact with DRC Country office, to assure timely and accurate documentation turnover;
• Completes hiring, transfer and dismissal of employees in accordance with labor legislation, regulations, instructions, as well as orders of the Head of the Representative Office;
• Forms and administers personal files of employees, ensures Personal Files were sent to the DRC Country Office in a timely manner;
• Ensures Leave policy is followed by all DRC employees in the Area of responsibility, prepares Internal Orders and send them for archive to DRC Country Office;
• Perform role of HR User in DRC dynamics (ERP), including hire, terminate and extension of employees’ contracts, checking leave requests and approvals, benefits and compensation;
• Coordinate submission of medical and life insurance information to the insurers on the monthly changes in the list of employees; coordinate requests from the employees with Insurance companies;
• Manage the hiring procedure of local staff in full compliance with Ukrainian Labor Code, including collecting and inspecting all personal documents from new hire, prepare the order on hiring, prepare information to Fiscal Service of Ukraine about new hire; making notes to Labor Books;
• Together with line managers ensure comprehensive onboarding of staff, as well as the exit process;
• Provide information on HR related changes in the Area of responsibility to DRC Country Office in a timely manner.

• Manage, update and process the staff payrolls in close collaboration with the other departments, and ensure onward submission to finance department or country HR team. Prepares timesheet for all employees in the Area of responsibility twice per month;
• Ensure that all relevant deductions are effected on a monthly basis are communicated to country HR team;
• Prepare and submit required reports on a monthly basis for auditing purposes;
• Ensure that records of all Human Resources related information is kept and sent on timely basis to relevant parties.

• Ensure that the performance appraisal process is conducted, and that there are learning and development opportunities available to the employee;
• Assist in inducting training on Code of Conduct, Confidentiality, Conflict of Interest, etc. as needed;
• Assist in people planning activities (e.g. ensure job descriptions are in place for all roles);
• Assist or drive people well-being initiatives.

• We expect you to have at least 2 years of experience in Human Resources management, administration, change management, and/or organizational development.
• Technical skills in managing compensation and benefits.
• Good skills in MS Word and Excel.
• Experience using an online system for recruitments.
• Advanced English proficiency.
• Fluency in local language Speech and communication skills.
• Experience of work in (I)NGO will be an advantage.
• Experience of work with ERP programs will be an advantage.

• University degree in Human Resource Management, Business, or Social Science Degree specializing in Human Resources or equivalent professional qualification

• Proficiency in written and spoken Ukrainian and Russian languages.
• Intermediate or Advanced English (speaking/reading/writing).

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