Human Resources Assistant, (GS-5), Temporary Appointment (6 months), LACRO, Panama City, #127546

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a calling

How can you make a difference?

• Prepares and circulates internal and external advertisements.
• Coordinates the scheduling of interviews and technical assessments.

• Coordinates with Supply Unit the processing of institutional contracts providing training and courses, ensuring compliance with UNICEF rules and regulations.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical support at workshops and events as necessary.
• Keep updated information and monitoring the use of Regional Learning Funds allocated to Country Offices and provide periodic reports for the RCHR.

• Responsible for setting up and maintaining HR electronic files/records in SharePoint.
• Prepares and maintains agendas on meetings and events related to the work group commitments.
• Takes minutes of meetings, ensuring accuracy, attention to detail and coherence.
• Liaises with budget focal points and section over costs and needs.
• Carries out transactions in VISION pertaining to payments such as creating funds commitments or funds reservations.
• Responsible for collecting invoices and filing documents for approval and thereafter processing in VISION.
• Responds to client transaction status and other inquiries.
• Keep monthly reports of Attendance, leaves, TWODS etc. and inform Managers when there are necessary actions.

• Provides travel assistance to staff members in section for travel arrangements based on the organization’s rules and policies.
• Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security clearance, and documentation procedures.
• Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records.

• Maintains and generates automated databases containing HR related statistics and generating periodic reports.
• Research, compile and verify data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
• Keep updated Organizational Charts in HR Share Point for both RO and COs, liaise with COs to ensure information from COs is up to date.
• Prepare and consolidate information for other reports requested by HQ to RO on HR Matters.
• Manage and produce Insight reports related to HR data such: Recruitment – Performance – GSS –Pulse Check – Workforce Headcount of RO and COs and prepare monthly report of the HR Analytics for the region.

• Maintains and updates the absence of the section, if required.
• Monitors absence/attendance reports in the office.
• Updates office travel time upon certification of home leave.
• Enters overtime requests of eligible staff members, based on the policy.

The full details of expected activities can be found here: 

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or university courses related to the field of work.
• A minimum of 5 years of progressively responsible administrative or clerical work experience in Human Resources is required.
• Fluency in Spanish and English is required.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA). The UNICEF competencies required for this post are…

Core Values attributes

• Care
• Respect
• Integrity
• Trust
• Accountability

Core competencies skills

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

*****

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This is a GS position, so you need to be a national of the country or be in possession of a valid work permit.