Human Resources Assistant – SB3 – Local post for Nationals of Tunisia

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women operates in Tunisia and Libya as a cluster office covering both countries. The office works towards advancing national priorities in the areas of governance and women’s political participation, women’s economic empowerment, ending violence against women and women, and peace and security.

Under the daily supervision of the Operations Analyst and matrix supervision of the Regional HR Business Partner, the Human Resource (HR) Assistant is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel in the Tunisia and Libya Office.

Duties and Responsibilities

Under the overall supervision of the Operations Analyst, the Human Resources Assistant will be responsible for the following duties.

Ensures implementation of HR strategies focusing on achievement of the following results:

• Full compliance of HR processes and records with UN/UN Women rules, regulations, policies and strategies;
• CO Human Resources business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Human Resources management in consultation with the direct supervisor and office management;
• Provision of information to the management and personnel on strategies, rules and regulations;
• Ensure proper documentation of all recruitment i.e. proper contract management, mandatory certificates, medical and reference checks and other types of documents are compliant with audit requirements;
• Ensure a properly working filing system of personnel files with respect to relevant documents, contracts, and payment files
• Ensure proper e-archive system of all HR Records for the regional office and programme presence countries;
• Drafts correspondence relating to personnel matters and brief staff FTAs, SC, and SSA holders on their entitlements and responsibilities;
• Prepare monthly attendance sheets for FTAs (national and international), SC and SSA updating and monitoring leave balances and leave records.

?Implements Human Resource services for the Tunisia and Libya as a cluster office and Programme Presence focusing on achievement of the following results:

• Assist in recruitment process; drafting job descriptions and vacancy announcements, posting VAs, preparing necessary recruitment documents;
• Update of positions in Quantum, association of positions to chart fields (COAs), update of COA information, timely follow up with Finance staff on contracted personnel payroll issues;
• Input and tracking of all transactions related to positions, recruitment, benefits, recoveries, adjustments and separations;
• Organizing the interview panel, informing the candidates and function as secretary to the interview panels;
• Maintenance and regular update of the country office staffing table and HR data base;
• Collection of background information for submissions to the Compliance Review Panel (CRP);
• Maintain and update the country office rosters including e-rosters;
• Maintaining proper filing system for HR records and documents and taking care of personnel folders;
• Validation and provision of information for cost-recovery bills in Quantum for HR services provided by UNDP to other Agencies;
• Provide clerical support in the recruitment of local general service staff.

Management of recruitment and selection process and administration of Consultants, Individual Contractors and interns

• Provide support in hiring national and international consultants;
• Administer placement interns.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Coordinate with newly hired staff to attend the orientation sessions;
• Support on implementation of learning plan;
• Organization and facilitation of trainings for personnel as per office learning plan;
• Follow up with all CO’s for compliance of Mandatory training; Synthesis of lessons learnt and best practices in Human Resources;
• Sound contributions to knowledge networks and communities of practice;
• Any other HR duties assigned.

Key Performance Indicators

• Timely and accurate HR administration;
• Timely and accurate organization of recruitments;
• Timely administrative service delivery to the offices in the Arab States Region;
• Up-to-date and secure databases, files and records.

Competencies

Core Values:

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: 

Functional Competencies

• Strong knowledge of HR administration, processes and policies;
• Ability to administer and execute administrative processes and transactions;
• Ability to handle information of a confidential nature;
• Ability to provide inputs to business processes re-engineering, implementation of new systems;
• Good quantitative skills; ability to produce reports;
• Strong IT skills.

 

Required Skills and Experience

Education and certification:

• Completion of Secondary education is required;
• Bachelor’s degree in Human Resources Management; business Administration, or related field is an asset;
• Professionally qualified certificate in Human Resources Management is an advantage.

Experience:

• At least 5 years of relevant experience in Human Resources Management;
• Experience in the usage of computers and office software packages (MS Word, Excel, outlook etc.);
• Previous experience in administrating a broad range of entitlements & benefits, recruitment and contract administration is needed;
• Work Experience in gender equality and Women’s empowerment is an advantage;
• Work experience with international organization and /or working with other United Nations Common System is desirable;
• Experience in handling of web-based management systems including Quantum is an advantage.

Language Requirements:

• Fluency in English, French, and Arabic is required;
• Knowledge of the other UN official working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: . Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)