UNDP - United Nations Development Programme
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The HR Associate works in close collaboration with the Operations, Programme and project teams in the Country Office and UNDP Headquarters staff for resolving complex HR related issues and information delivery.>
I. Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results:
- Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework.
- CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff.
- Provision of information to the management and staff on strategies, rules and regulations.
II. Provides HR services focusing on achievement of the following results:
- Implementation of recruitment processes including drafting and standardizing job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provide recruitment updates and required analytical reports.
- Ensure effective outreach to support recruiting best talent in line with the corporate priorities.
- Coordinate with UNALL and GSSU for timely issuances of contracts and extensions.
- Advise staff on HR matters in line with policies and procedures.
- Provision of information on benefits/entitlements to the International Staff an Experts.
- Support staff on matters related to medical insurances. Coordinate with insurance companies to facilitate processing.
- Preparation of HR employee certification letters.
- Provide client-oriented HR support to UNDP Adminstered UN agencies in line with corporate policies.
- Facilitate and provide support in UN retirees matters • Support to Staff Wellbeing initiatives.
III. Ensures proper staff performance management and career development focusing on achievement of the following results:
- Provide support in preparation and implementation of Whole Office Learning plan and individual learning plans.
IV. Ensures conduct of UN-related surveys focusing on achievement of the following results:
- Provide support in conducting HR related surveys and reportings.
- Coordination with concerned parties to ensure timely completion of surveys including salary surveys.
- Contribute in designing staff surveys related to HR services and projects.
V. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on HR issues. •
- Synthesis of lessons learnt and best practices in HR.
- Sound contributions to knowledge networks and communities of practice.
- Necessary arrangements to provide gender parity within all committees, meetings, trainings, etc.
The incumbent of the position will uphold the non-discriminatory behavior and ensure that:
- Human rights and gender equality is prioritized as an ethical principle within all actions;
- Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
- Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
- Differentiated needs of women and men are considered;
- Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
| Core | |
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
| Thematic Area | Name | Definition |
| HR – Talent Management |
Diversity and Inclusion |
Ability to design and deliver diversity and inclusion approaches: ability to integrate diversity and inclusion considerations into the specific people and organizational strategies, policies and initiatives; knowledge of the theory and methods to mitigate biases and eliminate discrimination; knowledge of practical ways to increase participation of underrepresented groups in the workforce; knowledge of inclusive workplace practices and behaviors |
| HR – Talent Acquisition |
Talent sourcing and outreach |
Knowledge of and ability to develop and implement strategies, mechanisms, and platforms to ensure the effective outreach to the relevant segments of the labor market, active and passive candidates internally and externally |
| HR – Recruitment |
Recruitment design and management |
Knowledge of, ability to design and manage end-to-end recruitment processes |
| HR – Recruitment |
Assessment and selection |
Knowledge and ability to apply various candidate assessment and selection methodologies, tools, and platforms; ability to effectively align them with specific recruitment needs |
|
HR – Learning and development |
L&D planning | Ability to identify organizational learning priorities aligned with the business strategy using key stakeholder involvement to ensure appropriate learning and optimal return- on-investment |
| HR – Compensation/remuneration | Payroll management | Knowledge of and ability to apply mechanisms and tools to collect payroll data, process payroll, and manage payroll reports |
| Business Management | Working with Evidence and Data | Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making |
Minimum Qualifications of the Successful NPSA
| Min. Education requirements |
Higher Secondary education with specialized certification in HR A university degree in Human Resource, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement. |
| Min. years of relevant work experience |
Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible HR and/or administrative experience at the national or international level is required. Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP |
| Required skills |
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling web-based management systems). |
| Desired skills in addition to the competencies covered in the Competencies section |
Knowledge of UN or UNDP’s HR rules, policies and procedures is an asset. Experience in managing end to end bulk recruitments with international organizations Prior experience in implementation of HR Strategies and policies Prior experience in conducting HR Related surveys and reporting Experience of working with development projects or international organizations. Demonstrated experience in core HR Administration in well-reputed organization(s) |
| Required Language(s) | Fluency in Urdu and English. |
| Professional Certificates | HR Certification is desirable. |
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