UNDP - United Nations Development Programme
tendersglobal.net
- Ensure full compliance of records and reports with UN rules, regulations, and UNDP policies, procedures, and strategies; effective implementation of the internal controls; and proper functioning of the HR management system and practices.
- In consultation with the direct supervisor and office management, support CO HR business processes mapping, and provide input to content elaboration and update of internal HR Standard Operating Procedures (SOPs) where needed in CO to supplement SOPs issued by GSSC/OHR. Adapt processes and procedures where necessary to meet the needs of CO.
- Provide information to management and personnel on the implementation of HR policies, corporate strategies, rules and regulations, HR business processes, and proper use of contractual modalities.
- Collect information and support to UNDP’s participation in inter-agency exercises and surveys, such as comprehensive and interim local salary survey, hardship, and place-to-place surveys, in coordination with the direct supervisor.
- Collect information on the risk management of Country Office HR activities to proactively manage and mitigate the risk.
- Implement recruitment processes in coordination with GSSC and locally with Hiring Managers that includes drafting job descriptions, providing input to job classification process, drafting vacancy announcements, screening candidates, participating in interview panels, providing support for the submission of compliance reviews as per the actions delegated to the CO. In coordination with Hiring Managers, submit requests and appropriate documentation to GSSC for non-delegated actions.
- Facilitate creation and update of positions in ERP (or create positions if delegated) and association and update of positions to chart fields, in coordination with budget owners.
- Follow up with Finance staff and GSSC on Global Payroll issues.
- Monitor and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments, and separations through ERP and other relevant corporate platforms.
- Process timely contract management actions, in close coordination with supervisors and senior management.
- Provide support to process benefits and entitlements delegated to the CO, as applicable and in coordination with the direct supervisor and management, such as medical evacuations, R&R, safety and security interventions.
- Maintain CO staffing table and local rosters where relevant.
- Validate cost-recovery charges in ERP for HR services provided by UNDP to other Agencies.
- Provide assistance to the contract management, payroll, and separations in coordination with GSSC in accordance with the delegation of authority given to the CO.
- Provide HR support and services to the UN system, including provision of information on personnel benefits and entitlements to UN agencies in line with UNDP policies and in coordination with GSSC as applicable.
- Provide administrative support to retirees as applicable.
- Provide background information and maintain related data acting as Secretary to formal CO management groups responsible for collectively reviewing and discussing CO staff performance, talent, and development needs.
- Provide assistance to Performance Management reporting and monitoring.
- Provide input to the CO-wide Learning plan’s preparation in consultation with the Senior Management, HR Analyst, and Talent Development Manager.
- Organize training for the Operations and projects staff on HR issues.
- Assist in the creation and implementation of a local onboarding plan, leveraging corporate resources.
- Synthesize lessons learned and best practices in HR.
- Make sound contributions to knowledge networks and communities of practice.
- ACHIEVE RESULTS – LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
- THINK INNOVATEVELY – LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
- LEARN CONTINUOUSLY – LEVEL 2: Go outside comfort zone, learn from others and support their learning.
- ADAPT WITH AGILITY – LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
- ACT WITH DETERMINATION – LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
- ENGAGE AND PARTNER – LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
- ENABLE DIVERSITY AND INCLUSION – LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.
-
BUSINESS DEVELOPMENT
- KNOWLEDGE FACILITATION: Ability to animate individuals and communities of contributors to participate and share, particularly externally.
-
BUSINESS MANAGEMENT
- WORKING WITH EVIDENCE AND DATA: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.
- OPERATIONS MANAGEMENT: Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. • Knowledge of relevant concepts and mechanisms.
Technical Competencies
- OPERATIONS – HUMAN RESOURCES
- ASSESSMENT AND SELECTION: Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs.
- PAYROLL MANAGEMENT: Knowledge of and ability to apply mechanisms and tools to collect payroll data, process payroll, and manage payroll reports.
- MANAGING COMPENSATION AND BENEFITS: Ability to design compensation plans which are aligned to current and future organization needs and market conditions; knowledge of and ability to apply the ICSC compensation methodologies and principles. Knowledge of and ability to design benefits-related processes, programmes, and tools, including benefit enrolment and amendments.
- L&D PLANNING: Ability to identify organizational learning priorities aligned with the business strategy using key stakeholder involvement to ensure appropriate learning and optimal return-on-investment.
- Secondary education with specialized certification in HR is required.
- A university degree in Human Resource, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement.
- Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible HR and/or administrative experience at the national or international level is required.
- Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP.
- Experience in recruitment, contracts administration and staffing needs is desirable.
- Knowledge and experience in Performance Management reporting and monitoring is desirable.
- Knowledge and experience in learning planning, talent development and career management is desirable.
- Experience in HR business mapping and/or in drafting, adapting and/or elaboration of Standard Operational Procedures (SOPs) for HR matters is desirable.
- Experience in budget planning and monitoring in a human resources context and HR forecasting is desirable.
- Prior experience with UNDP/UN agencies or other international organizations is desirable.
- Prior experience leading or coordinating people or teams is desirable.
- Fluency in Spanish is required.
- Intermediate English (both written and oral) is required.
- Advanced English (both written and oral) is considered an advantage.
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Apply
To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this job posting.