Human Resources Associate

Based in the Suva office of PMCO, and under the supervision of the Human Resources Manager and guidance by the HR Officers, this Human Resources Associate will provide administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in the Pacific Island duty stations, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.   

The HR Associate position will provide specialized transactional HR activities pertaining to recruitment and contracting, onboarding and separation, administration of entitlements, staff development and career development, staff well-being, organizational design and performance management, and general office support.

A summary of key functions/accountabilities is as follows:  

Support to business partnering:

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes.
• Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Manager.
• Support the business partners in assisting clientele in using HR systems for entitlements, contracting, recruitment, learning and performance management.

Support in processing of entitlement and benefits:

• In consultation with the supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
• In consultation with the supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
• Initiate the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the relevant entity for completion.
• Maintain and prepare all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Support in recruitment and contracting:

• Prepare and circulate internal and external advertisements.
• Liaise with candidates in the various stages of the recruitment process.
• Prepare formal acknowledgement, offer and regret letters.
• Initiate, follow up and ensure completion of background checks.
• Monitor life cycle of recruitment process to update supervisor as necessary.
• Support onboarding and offboarding processes.

Support in organizational design:

• Prepare and submit documents for classification.
• Maintain position information and organogram
• Compile staffing data which facilitate preparation of workforce planning reports for supervisor to review against benchmarks and other key performance indicators.

Support in learning and performance management:

• Support the learning committee in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, providing logistical and secretarial support at workshops and events.
• Assist staff members in administrative aspects of performance management and respond to basic requests.
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

 To qualify as an advocate for every child you will have… 

Education: 

• Completion of secondary education is required, preferably supplemented by technical or university courses related to Human Resources.

Experience:  

• A minimum of 6 years of progressively responsible administrative or clerical work experience is required. A bachelor’s degree from a recognized academic institution in a field relevant to the position may replace three years of related work experience. A master’s degree may replace an additional two years.
• Technical HR work experience is an advantage. Diverse and progressively responsible work experience is an asset.
• Work experience with the UN, international or governmental employer is considered an advantage.
• Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems is required.
• Ability to extract and format data and to solve operational problems is desirable.
• Ability to organize own work, set priorities and meet deadlines is required. Demonstrated responsibility to respond to internal and external service needs promptly and proactively, initiative to ensure that deadlines, rules and regulations is required.
• A high degree of confidentiality, initiative and good judgment is required.
• Courtesy, tact, patience, and ability to work effectively with people of different national and cultural backgrounds is required.

Languages:  

• Fluency in English is required. Knowledge of another local language is an asset.

Source: https://jobs.unicef.org/cw/en-us/job/572936