Human Resources Associate (HR Administration/Onboarding) GS-6, FT, UNICEF Global Shared Services Centre, Budapest, Hungary

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

We are committed, passionate, and proud of what we do.  Promoting the rights of every child is not a job, it’s a calling.

And we never give up.

Visit our website to learn more about what we do at UNICEF.

For every child, results

UNICEF’s Global Shared Services Centre (GSSC) in Budapest, Hungary provides services to UNICEF offices globally in the areas of Finance, Human Resources, Payroll and Business Transformation Innovation and Solutions.

GSSC has won the 2019 Business Services Firm of the Year in Hungary, one of 26 regional awards announced at the Central and Eastern European Business Services Summit & Awards held in Warsaw, Poland.

How can you make a difference? 

UNICEF GSSC is seeking an enthusiastic and talented candidate to support the HR Administration Section as Human Resources Associate in Budapest, Hungary. This is a great opportunity for career development in a fast-paced, multicultural context and for taking the first step towards an international career as part of the UN family in the human resources field.

You will have the opportunity to support UNICEF staff members worldwide by performing a wide range of activities related to onboarding.

We are using complex enterprise systems and working in a dynamic environment. You will have the chance to contribute to the development of HR procedures, share knowledge and identify areas for continuous improvements.

If you are passionate about the field of human resources and want to join our team to support UNICEF operations and staff members worldwide, we would love to hear from you! 

Key functions, accountabilities and related duties/tasks:
1. Determine appropriate entitlements and appointments.
• Prepare applicable documentation regarding appointments, transfers, and separation of staff.
• Provide accurate and informed guidance to correspondents in accordance with staff rules and regulation, as well UNICEF’s policies.
• Analyse cases that do not comply with UNICEF’s Rules & Regulations in consultation with HR Specialist/Officer.
• Review complex transactions in advance of submittal to payroll.
• Ensure appropriate and timely actions are taken regarding the administration of benefits and entitlements of UNICEF staff members under
his/her responsibility.
2. Maintain computerized reporting system for Human Resources Processes.
• Report directly to Human Resources Officer for approval of staff data.
• Verify information for monthly and bi-monthly reports to ensure that salaries are affected with correct entitlements.
3. Train other staff on entitlements and processes.
• Keep staff abreast on HR rules and regulations, business processes, changes to and processing of entitlements and benefits.
• Provide knowledge transfer to GS-5 staff. Support and ensure timely action on entitlements, contractual status, etc.
• Ensure staff is knowledgeable and up to date on all relevant aspects of HR administration.
4. Coordinate with various divisions within UN System.
• Gather and disseminate information in response to staff queries.
• Provide support to staff on UN Insurance, Pension, UNICEF Payroll, DFAM, Programme Division, etc.
• Perform ad hoc responsibilities as requested by Human Resources Officer.
5. Ad hoc duties and special projects as assigned.

As an advocate for every child, you will receive

• A competitive salary which is exempted from paying national income taxes in Hungary on United Nations emoluments, with a net minimum monthly salary of HUF 727,717
• Hybrid work opportunity
• Holidays and leave
• Parental leave
• Dependency allowance
• United Nations sponsored medical insurance plan
• Pension plan
• Optional life insurance plan
• Access to professional development and learning programs, online learning and learning path
• Access to staff well-being support
• Access to career development support

To qualify as an advocate for every child you will have…

• Completion of secondary education (high school diploma) is a minimum requirement.
• University level courses in human resources and business administration are desirable.
• Advanced knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required.
• Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable.
• Minimum of six (6) years of relevant work experience in human resources is required. A completed university degree from an accredited
institution will be counted towards the minimum work experience requirement.
• Work experience with a development organization is an asset.
• Knowledge of UN/UNICEF’S rules, regulations and procedures is considered an asset.
• Fluency in English (verbal and written) is required.
• Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.

Internal applicants (holders of fixed term or continuing contracts) from GSSC are required to complete the GSSC Learning Path corresponding to their current level before applying for another position. Additionally, they must attach to their application a screenshot from Agora, clearly demonstrating completion of the learning path. Internal applicants that do not comply with these requirements will not be considered. For further details on learning paths, please visit the L&D Portal Learning in the GSSC (sharepoint.com).   

This advertisement is opened to all internal audience including staff on temporary appointments.

Applicants must be nationals of EU countries or in possession of a valid work permit.  Please attach a copy of your work permit to your application submission.

General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate MFA accreditation for locally recruited staff.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

Core competencies
• Communication (II)
• Working with People (II)
• Drive for Results (II)
Functional Competencies:
• Applying Technical Expertise (II)
• Planning and Organizing (II)
• Following Instructions and Procedures (II)
• Analyzing (II)

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.