Organizational Setting

The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities.

This position is based in Budapest, Hungary in the HR Unit of the SSC. It aims to provide services and support to FAO personnel and offices involved in emergency and resilience work around the world (See: https://www.fao.org/emergencies/en).

 

Main Purpose

The Human Resources Associate (Onboarding and Separation) undertakes high-level and specialized human resources support activities. He/she coordinates the human resources support work of the unit and ensures quality, transparency and consistency of functions and processes. The job role requires in-depth knowledge and interpretation of human resources policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in and outside the work unit.

 

Supervision Received/Exercised

The Human Resources Associate (Onboarding and Separation) reports to a Human Resources Officer.
Work is performed autonomously, showing a high degree of initiative, judgment and liability. Supervision received is focused on facilitating service delivery and on meeting client requirements. The incumbent effectively organizes and supervises other human resources support staff and provides relevant guidance and training.

 

Working Relationships

The Human Resources Associate (Onboarding and Separation) maintains a wide range of contacts with managers and staff within and outside the Organization. He/she works closely with colleagues at a senior level in the human resources team in the handling of specialized processes and the provision of experienced human resources support.

Key Functions/Results

•    Provide and coordinate the delivery of comprehensive human resources support services; ensure compliance with relevant policies and regulations as well as transparency and consistency of transactions and procedures.
•    Coordinate a wide range of personnel actions including appointments, extensions, transfers, etc. as well as affiliate workforce-related actions; process requests and provide advice on entitlements; review, maintain and update confidential personnel information records and files in the area of responsibility.
•    Provide advice to staff members and/or international affiliate workforce including answering queries on benefits and entitlements and personnel-related procedures.
•    Handle non-routine and complex cases; undertake research and analysis of entitlements and employment conditions and/or individual cases and draft correspondence for the Human Resources Officers.
•    Analyse requests and distribute work to more junior colleagues.
•    Research, compile and analyse information and statistics related to staff members and/or international affiliate workforce as well as the Unit’s activities including Emergency Response.
•    Assist in drafting of human resources policy papers and in the development and delivery of a range of staff development and training programmes.
•    Draft procedures or amend existing procedures to match HR policies and ensure that Standard Operating Procedures are up to date and in line with HR policies.
•    Take an active lead role in corporate Enterprise Resource Programme (ERP) software (i.e. Taleo) testing to coordinate the testing by HR teams and document issues.
•    Supervise, train and provide guidance to other human resources support staff in the work unit.
•    Recommend improvements to human resources systems and processes.
•    Perform other duties as required.

 

Impact Of Work

The incumbent’s work affects the efficiency, effectiveness, accuracy and timeliness of the human resources services provided by the work unit. He/she plays a lead role in the coordination and provision of the human resources support services for the successful achievement of the SSC’s mandate.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education.
Experience: Five years of relevant experience in administrative and human resources support work.
Languages: Working knowledge (proficient – level C) of English.
IT Skills: Very good knowledge of the MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

 

Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

 

Technical Skills

•    Thorough knowledge of corporate computerized administrative systems such as Oracle, SAP, etc.
•    Thorough knowledge of communication and documentation standards.

Desirable Qualifications And Skills

•    Thorough knowledge of the essential elements of human resources activities and transactions, including FAO’s corporate policies, rules and procedures.
•    Experience in a global service centre.
•    Limited knowledge (intermediate – level B) of one of the other working languages of the Organization (Arabic, Chinese, French, Russian or Spanish).
•    Familiarity with planning and delivering training and capacity development activities on Human Resources, operational or administrative rules and processes.
•    Willingness to travel to field locations.